Executive Team Assistant | Board & CEO Support

Boutique Recruitment Limited; Sydney; On-site; AUD 108,000 - 132,000; Full time

Job summary

Boutique Recruitment Limited in Sydney is seeking an experienced Executive Team Assistant to support a senior executive and the wider governance team. This full-time, office-based role spans diary management, board coordination, travel planning and event support.

You will coordinate approvals, prepare briefing materials and maintain governance processes while liaising with internal and external stakeholders.

Qualifications

• Experience supporting a senior executive with diary management, meetings, travel and expenses.
• Exposure to governance processes, Board papers, reporting cycles or formal meetings.
• Excellent written communication, document formatting and presentation skills.
• Confidence working with senior executives, Board members and external stakeholders.

Responsibilities

• Manage a senior executive's diary, meetings, travel and expenses
• Coordinate team meetings, planning activities, reporting cycles and events
• Prepare presentations, briefing papers, correspondence and meeting materials
• Coordinate Board and committee papers, approvals, deadlines and version control
• Track actions, key commitments and deliverables
• Arrange domestic travel, accommodation and detailed itineraries
• Process purchase orders, invoices and procurement documentation
• Maintain team calendars, records, shared workspaces, SharePoint sites and CRM information
• Coordinate meeting rooms, catering, visitors and technology requirements
• Assist with Board travel, expenses, dinners and event logistics
• Provide practical support for CEO meetings and Sydney-based engagements
• Liaise professionally with executives, Board members and internal and external stakeholders
• Provide administrative coverage across the broader support team when required

Skills

Diary management

Meeting coordination

Travel & expenses

Governance experience

Board papers

Communication skills

Stakeholder management

Discretion

Attention to detail

Microsoft Office

Copilot / AI tools

Tools

Microsoft Copilot

Job description

Boutique Recruitment Limited in Sydney is seeking an experienced Executive Team Assistant to support a senior executive and the wider governance team. This full-time, office-based role spans diary management, board coordination, travel planning and event support.

You will coordinate approvals, prepare briefing materials and maintain governance processes while liaising with internal and external stakeholders.