Executive Assistant to CEO & Board — Events & Office Ops

ChildFund Australia; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

ChildFund Australia is seeking an experienced Executive Assistant to support the CEO and Sydney-based executive team. You will manage a demanding calendar, coordinate meetings and travel, and act as a liaison with internal and external partners to ensure smooth operations.

In this role you will organize events, oversee office administration, and maintain a centralized filing system. The ideal candidate brings high attention to detail, strong communication, and a proactive, autonomous work style

Qualifications

• Experience as a personal assistant, executive assistant or equivalent.
• Excellent interpersonal, communication and negotiation skills.
• Good organisational skills, high attention to detail and flexible.
• Ability to adapt in a fast-paced environment and competing priorities.
• Demonstrated ability to liaise at an executive level with external stakeholders.
• Highly motivated and able to work autonomously, meet deadlines and work under pressure.
• Proficiency in use of standard software applications.

Responsibilities

• Executive assistance to the CEO and Board.
• Event management and coordination including organising business functions, catering, staff workshops/conferences and other special meetings, travel and transfer arrangements, appointment setting and scheduling.
• Office management and administration, establishing and maintaining a coordinated and integrated central filing system.

Skills

Executive Assistant

Personal Assistant

Interpersonal communication

Organisational skills

Adaptability

Stakeholder liaison

Autonomy

Software proficiency

Tools

MS Office

Job description

ChildFund Australia is seeking an experienced Executive Assistant to support the CEO and Sydney-based executive team. You will manage a demanding calendar, coordinate meetings and travel, and act as a liaison with internal and external partners to ensure smooth operations.

In this role you will organize events, oversee office administration, and maintain a centralized filing system. The ideal candidate brings high attention to detail, strong communication, and a proactive, autonomous work style