Executive Support Officer - Federal...

Talent International; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

Talent is seeking an experienced Executive Support Officer to provide high-level administrative and coordination support to senior leadership within a Federal Government agency on a 6‑month contract in Melbourne. The role covers calendar management, travel planning, briefing papers, and stakeholder liaison, ensuring deadlines are met and records are maintained.

Ideal candidates will have federal government experience, strong communication skills and the ability to manage competing priorities

Qualifications

• Strong executive support or senior administration experience, ideally within Federal Government.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organisational, communication and stakeholder management skills.
• Ability to manage competing priorities and work independently.
• High levels of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office, Teams, SharePoint and Outlook.
• Ability to obtain and maintain a Baseline security clearance.

Responsibilities

• Manage executive calendars, meetings, travel and competing priorities.
• Coordinate agendas, briefing papers, correspondence and action items.
• Monitor workflows and ensure key deadlines are met.
• Liaise with internal and external stakeholders on behalf of senior executives.
• Maintain accurate records and documentation.
• Identify and escape emerging issues and operational risks.
• Support administrative processes and operational improvements.

Skills

Executive support

Calendar management

Stakeholder management

Organisational skills

Discretion and confidentiality

Microsoft Office

Teams

SharePoint

Outlook

Tools

Microsoft Office

Teams

SharePoint

Outlook

Job description

Our client is seeking an experienced Executive Support Officer for a 6-month contract, providing executive, administrative and coordination support to senior leadership within a Federal Government agency.

Responsibilities

• Manage executive calendars, meetings, travel and competing priorities.
• Coordinate agendas, briefing papers, correspondence and action items.
• Monitor workflows and ensure key deadlines are met.
• Liaise with internal and external stakeholders on behalf of senior executives.
• Maintain accurate records and documentation.
• Identify and escape emerging issues and operational risks.
• Support administrative processes and operational improvements.

Key Requirements

• Strong executive support or senior administration experience, ideally within Federal Government.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organisational, communication and stakeholder management skills.
• Ability to manage competing priorities and work independently.
• High levels of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office, Teams, SharePoint and Outlook.
• Ability to obtain and maintain a Baseline security clearance.

Highly Regarded

• Previous executive support experience within Federal Government.
• Knowledge of government processes and governance.
• Experience with government records, travel and finance systems.