Executive Support Officer

Queensland Government; Cairns Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Queensland Government in Cairns is seeking an Executive Support Officer to assist the Executive Officer at the Cairns Regional Office, delivering confidential executive level support, coordinating correspondence, reports, and diary management.

The role requires strong written communication, stakeholder engagement, project coordination, and the ability to work autonomously in a fast-paced environment with shifting priorities.

Qualifications

• Proven ability to provide efficient, professional and confidential executive support to high level managerial positions.
• Strong consultation, negotiation, and written communication skills.
• Ability to prepare high level correspondence, reports and submissions.
• Excellent organisational skills with the capacity to manage multiple projects and deadlines.
• Strong relationship management and interpersonal skills across diverse stakeholders.

Responsibilities

• Coordinate and manage correspondence, reports, diary and travel arrangements.
• Provide secretariat support and event coordination as required.
• Contribute to broad ranging project activities and general administrative tasks.
• Liaise with internal and external stakeholders on policy and procedural matters.
• Conduct research and reporting on issues and options for consideration.

Skills

Executive support

Stakeholder liaison

Written communication

Project management

Research and reporting

Job description

The Executive Support Officer assists the Executive Officer in the Cairns Regional Office, providing efficient and confidential executive level support to the Assistant Commissioner, through the coordination and management of correspondence, reports, diary and travel management, research and reporting of issues, secretariat support, event coordination, broad ranging project activities, and general administrative support services.

The role provides advice on policy and procedural matters and liaises with a diverse range of internal and external stakeholders.

We are seeking applicants who, within the context of the role responsibilities, possess the following key attributes:

• Demonstrated understanding, or the ability to rapidly acquire a high level of understanding of the structure, roles, functions, services and policies of the QAS.
• Proven experience in providing efficient, professional and confidential executive support to high level managerial positions in a fast-paced environment with changing priorities and finite resources.
• Demonstrated well-developed skills in consultation, negotiation and written communication and the ability to prepare a range of accurate and concise documentation, including high level correspondence, reports and submissions.
• Demonstrated well-developed organisational skills, including the proven ability to set and review priorities and manage multiple complex projects within tight deadlines, with a high level of autonomy.
• Effective research and evaluation skills with the capacity to develop a range of options and strategies applicable to organisational situations, and the proven ability to analyse and resolve issues relating to administrative systems and processes through the implementation of innovative solutions.
• Strong relationship management and interpersonal skills, with the proven ability to effectively liaise, consult and negotiate with influence across a broad range of clients and stakeholders.

The following mandatory requirements, special conditions and/or other requirements apply to this role:

• The incumbent may be required to travel on official business and the possession of a C class driver's licence may be required.

Applications to remain current for 12 months.

Job Ad Reference: QLD/703981/26

Closing Date: Thursday, 29 th October 2026

Occupational group Administration