Executive Support Officer

u&u Recruitment Partners; Brisbane; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangement

Short-term contract

Job summary

u&u Recruitment Partners is recruiting an experienced Executive Support Officer for a short-term contract based in Brisbane CBD. You will provide high-level confidential support to a Senior Director within a large corporate technology function, managing competing priorities and ensuring deadlines are met.

The role offers autonomy within a collaborative team and involves diary control, inbox management, meeting coordination, and stakeholder liaison, with hybrid work arrangements (three days in

Qualifications

• Demonstrated experience providing high-level support to senior executives.
• Advanced Microsoft Outlook skills across diary, inbox and task management.
• Strong stakeholder management and communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Proactively managing a busy executive diary and priorities.
• Monitor inbox and identify urgent matters requiring attention.
• Coordinate meetings, agendas, papers, minutes and follow-up actions.
• Manage actions and priorities via Outlook task lists.
• Coordinate travel arrangements and administration.
• Support recruitment processes, including interview coordination.

Skills

Executive support

Outlook diary management

Stakeholder management

Attention to detail

Discretion

Tools

Microsoft Outlook

Job description

The role

u&u Recruitment Partners are partnering with a Queensland Government department to recruit an experienced Executive Support Officer for a short-term contract opportunity based in Brisbane CBD.

This role will provide high-level, professional and confidential executive support to a busy Senior Director within a large corporate technology function. You will be responsible for proactively managing competing priorities, keeping the Senior Director organised and ensuring important actions, correspondence and deadlines remain on track.

This is an excellent opportunity for an experienced Executive Assistant or Executive Support Officer who enjoys working autonomously while being part of a highly collaborative and supportive team.

Key responsibilities will include:

• Proactively managing a busy executive diary and anticipating upcoming priorities;
• Monitoring the Senior Director's inbox and identifying urgent matters requiring attention or follow-up;
• Managing actions and priorities through Microsoft Outlook task lists;
• Coordinating meetings, agendas, papers, minutes and follow-up actions;
• Tracking correspondence and maintaining accurate records;
• Managing shared mailboxes and ensuring requests are appropriately actioned;
• Coordinating travel arrangements and associated administration;
• Supporting recruitment processes, including interview coordination and documentation;
• Managing corporate credit card reconciliation and other executive administration; and
• Building strong relationships across the broader business to ensure requests are directed and progressed efficiently.

About the role

u&u Recruitment Partners are partnering with a Queensland Government department to recruit an experienced Executive Support Officer for a short-term contract opportunity based in Brisbane CBD.

This role will provide high-level, professional and confidential executive support to a busy Senior Director within a large corporate technology function. You will be responsible for proactively managing competing priorities, keeping the Senior Director organised and ensuring important actions, correspondence and deadlines remain on track.

This is an excellent opportunity for an experienced Executive Assistant or Executive Support Officer who enjoys working autonomously while being part of a highly collaborative and supportive team.

About you

To be successful, you will have:

• Demonstrated experience providing high-level support to senior executives;
• Advanced Microsoft Outlook skills across diary, inbox and task management;
• The confidence to proactively manage a busy executive and keep priorities on track;
• Strong judgement and the ability to work autonomously without requiring constant direction;
• Excellent organisation, attention to detail and follow-through;
• Strong stakeholder management and communication skills;
• The ability to quickly understand a complex organisation and its key stakeholders;
• A collaborative, flexible and practical approach to work; and
• The ability to manage confidential and sensitive information with discretion.

Previous Queensland Government experience and exposure to Content Manager will be highly regarded.

What's on offer

• Short-term Queensland Government contract;
• Brisbane CBD location;
• Hybrid working arrangements with three days per week in the office, two from home; and
• Supportive and highly collaborative executive office environment.

At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.

Should you require reasonable adjustments or have a preferred method of communication throughout the recruitment process, we encourage you to make a request via ***********@uandu.com or phone the above-mentioned u&u consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.