Executive Support & Office Operations Specialist

Public Transport Authority; Western Australia; On-site; AUD 68,000 - 90,000; Full time

Benefits offered by this job

Health and Wellbeing program including

Free 24/7 onsite gym

Subsidised corporate apparel

Job summary

The Public Transport Authority (PTA) is seeking a highly organised Office Administrator to provide comprehensive administrative and executive support to the Security Services Senior Management Team. You will coordinate recruitment, onboarding, records management, reporting and stakeholder liaison.

You will prepare official correspondence and presentations, assist with process improvements, and support workforce administration activities.

Qualifications

• Experience providing high-quality support to senior leaders in a busy environment.
• Strong organisational skills; manage competing priorities and confidential information.
• Excellent written and verbal communication across all organisational levels.
• Analytical and problem-solving abilities with ability to improve processes.
• Advanced computer literacy including MS Office and electronic records systems.

Responsibilities

• Provide executive support to Security Services Senior Management Team.
• Coordinate recruitment and onboarding administration.
• Manage records, reporting and documentation workflows.
• Prepare official correspondence and presentations; liaise with stakeholders.
• Support process improvements across the branch and governance compliance.
• Assist with workforce administration activities and ministerial/parliamentary communications.

Skills

Executive support

Organisational skills

Written communication

Analytical thinking

MS Office

Tools

Microsoft Office

Document management systems

Job description

The Public Transport Authority (PTA) is seeking a highly organised Office Administrator to provide comprehensive administrative and executive support to the Security Services Senior Management Team. You will coordinate recruitment, onboarding, records management, reporting and stakeholder liaison.

You will prepare official correspondence and presentations, assist with process improvements, and support workforce administration activities.