Office Administrator

Public Transport Authority; Western Australia; On-site; AUD 68,000 - 90,000; Full time

Benefits offered by this job

Health and Wellbeing program including

Free 24/7 onsite gym

Subsidised corporate apparel

Job summary

The Public Transport Authority (PTA) is seeking a highly organised Office Administrator to provide comprehensive administrative and executive support to the Security Services Senior Management Team. You will coordinate recruitment, onboarding, records management, reporting and stakeholder liaison.

You will prepare official correspondence and presentations, assist with process improvements, and support workforce administration activities.

Qualifications

• Experience providing high-quality support to senior leaders in a busy environment.
• Strong organisational skills; manage competing priorities and confidential information.
• Excellent written and verbal communication across all organisational levels.
• Analytical and problem-solving abilities with ability to improve processes.
• Advanced computer literacy including MS Office and electronic records systems.

Responsibilities

• Provide executive support to Security Services Senior Management Team.
• Coordinate recruitment and onboarding administration.
• Manage records, reporting and documentation workflows.
• Prepare official correspondence and presentations; liaise with stakeholders.
• Support process improvements across the branch and governance compliance.
• Assist with workforce administration activities and ministerial/parliamentary communications.

Skills

Executive support

Organisational skills

Written communication

Analytical thinking

MS Office

Tools

Microsoft Office

Document management systems

Job description

We are seeking a highly organised and proactive Office Administrator to provide comprehensive administrative, secretarial and office management support to the Security Services Senior Management Team. In this pivotal role, you will coordinate a broad range of activities including executive support, recruitment and onboarding administration, records management, reporting, stakeholder liaison and the preparation of official correspondence.

Working closely with senior leaders and internal stakeholders, you will play a key role in maintaining efficient business operations, supporting strategic initiatives and ensuring compliance with established policies, procedures and governance requirements. You will coordinate meetings and events, manage administrative systems and records, prepare reports and presentations, and assist with the development and implementation of process improvements across the branch.

You will also support workforce administration activities, maintain document management and access control systems, and contribute to the preparation of ministerial correspondence, parliamentary enquiries and other high-profile communications. This role offers an excellent opportunity for an experienced administrator who enjoys working in a dynamic environment, building strong stakeholder relationships and delivering high-quality support that enables organisational success.

About You!

To excel in this role, you should possess:

• Demonstrated experience in an administrative, office management or executive support role, with the ability to provide high-quality support to senior leaders in a busy and dynamic environment.
• Well-developed organisational skills, with the ability to manage competing priorities, maintain attention to detail and meet deadlines while handling confidential and sensitive information.
• Strong written and verbal communication skills, with the ability to prepare professional correspondence, build effective stakeholder relationships and liaise confidently across all levels of an organisation.
• Proven analytical and problem-solving abilities, including researching, interpreting and presenting information, and identifying opportunities to improve administrative processes.
• Advanced computer literacy, including experience with Microsoft Office applications, electronic document management systems and maintaining accurate records and reporting information.

About Us

The Public Transport Authority (PTA) is a leader in its field, driven by a simple and powerful purpose: getting everyone there. Through constant care, education and forward thinking, we provide a world-class network and workplace that will get everyone there.

Under the PTA, Western Australia’s public transport system is the best in Australia and among the most efficient, clean and safe networks globally. With over 150 million boardings across all services during FY25/26, our buses, ferries and trains move the people of WA where they need to go.

Moving millions of people requires the skill and commitment of a talented workforce, one that is fostered by a culture of inclusivity and benefits from its diversity. This is ultimately what ensures the PTA delivers on our purpose while upholding our values every step of the way.

Our Values

The PTA’s Values define what is important to us. Knowing our values helps you understand how we do business and what is expected of you as an employee of the PTA.

Upholding these values and applying them to your work requires a genuine and committed understanding.

Safety - We are committed to safety and protecting your future.

Respect - We value and respect our customers, suppliers and each other.

Recognition - We recognise each other for achievement, initiative and innovation.

Integrity - We are honest and ethical.

Sustainability - We consider the long-term economic, social and environmental impact of everything we do.

You can expect.

• Opportunities to grow through personal development and career pathways
• Health and Wellbeing programs including access to a free 24/7 onsite Gym
• Subsidised Corporate Apparel and Spectacles
• Opportunity to join our Social Club offering savings and benefits all year round

There is one permanent full-time opportunity available for an immediate start. Applicants assessed as suitable through this process may be used to fill similar vacancies both fixed term and permanent that may arise within the next 12 months.

To be eligible to work permanently at the PTA you must be either an Australian Citizen, have Permanent Residency status or hold a current visa with permanent working rights in Australia.

The PTA is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further Information

Please refer to the attached Job Description Form (JDF) for full details about the position, including any specific requirements relevant to appointment.

Please contact Peter Armstrong, Transit Manager Capability and Performance, on [phone]

for specific information about the role.

For more information about the PTA, please visit www.pta.wa.gov.au.

For technical difficulties, please contact the RAMS helpdesk at 1300 733 056 or email [e-mail].