Executive Support Lead for Digital Transformation

University of Sydney; Sydney; On-site; AUD 100,000 - 135,000; Full time

Job summary

University of Sydney is seeking a high‑calibre Executive Assistant within Digital Sydney to provide trusted executive and administrative support to the Executive Director, Digital Transformation. The role involves managing complex diaries, coordinating meetings, preparing briefing materials and ensuring smooth day‑to‑day operations in a fast-paced portfolio.

You will build strong relationships with internal and external stakeholders, deliver proactive support, and contribute to a large,

Qualifications

• Proven experience providing high-level executive and administrative support within a large, complex organisation.
• Ability to manage competing priorities and coordinate complex diaries.
• Experience coordinating meetings, preparing agendas and papers, taking minutes and tracking actions.
• Strong communication and stakeholder management skills.
• Proficient in the Microsoft Office suite with excellent attention to detail, numeracy and time management.
• Relevant tertiary qualifications or an equivalent combination of education, training and demonstrated experience.

Responsibilities

• Provide high-level executive and administrative support to the Executive Director, Digital Transformation, managing diaries, coordinating meetings, preparing briefing materials and ensuring smooth delivery of day-to-day operations.
• Manage general administrative support and operational activities for the Digital Sydney portfolio, including meeting administration, agenda and paper preparation, minute-taking, and action follow-up.
• Build and maintain relationships with internal and external stakeholders, acting as a key point of contact and delivering proactive, solutions-focused support.
• Manage portfolio records, databases, financial administration and reporting activities, ensuring information is accurate and accessible.
• Support organization of workshops, events, engagement activities and special projects, and identify opportunities to improve processes and service delivery.

Skills

Executive support

Stakeholder management

Diary management

Meeting coordination

Minutes & action tracking

Microsoft Office

Time management

Education

Tertiary qualifications

Tools

Microsoft Office

Job description

University of Sydney is seeking a high‑calibre Executive Assistant within Digital Sydney to provide trusted executive and administrative support to the Executive Director, Digital Transformation. The role involves managing complex diaries, coordinating meetings, preparing briefing materials and ensuring smooth day‑to‑day operations in a fast-paced portfolio.

You will build strong relationships with internal and external stakeholders, deliver proactive support, and contribute to a large,