Senior Administrative Officer (Digital Sydney)

University of Sydney; Sydney; On-site; AUD 100,000 - 135,000; Full time

Job summary

University of Sydney is seeking a high‑calibre Executive Assistant within Digital Sydney to provide trusted executive and administrative support to the Executive Director, Digital Transformation. The role involves managing complex diaries, coordinating meetings, preparing briefing materials and ensuring smooth day‑to‑day operations in a fast-paced portfolio.

You will build strong relationships with internal and external stakeholders, deliver proactive support, and contribute to a large,

Qualifications

• Proven experience providing high-level executive and administrative support within a large, complex organisation.
• Ability to manage competing priorities and coordinate complex diaries.
• Experience coordinating meetings, preparing agendas and papers, taking minutes and tracking actions.
• Strong communication and stakeholder management skills.
• Proficient in the Microsoft Office suite with excellent attention to detail, numeracy and time management.
• Relevant tertiary qualifications or an equivalent combination of education, training and demonstrated experience.

Responsibilities

• Provide high-level executive and administrative support to the Executive Director, Digital Transformation, managing diaries, coordinating meetings, preparing briefing materials and ensuring smooth delivery of day-to-day operations.
• Manage general administrative support and operational activities for the Digital Sydney portfolio, including meeting administration, agenda and paper preparation, minute-taking, and action follow-up.
• Build and maintain relationships with internal and external stakeholders, acting as a key point of contact and delivering proactive, solutions-focused support.
• Manage portfolio records, databases, financial administration and reporting activities, ensuring information is accurate and accessible.
• Support organization of workshops, events, engagement activities and special projects, and identify opportunities to improve processes and service delivery.

Skills

Executive support

Stakeholder management

Diary management

Meeting coordination

Minutes & action tracking

Microsoft Office

Time management

Education

Tertiary qualifications

Tools

Microsoft Office

Job description

• Full time, 12-month fixed term opportunity
• Deliver high-level executive and administrative support, coordinating stakeholder engagement and business operations activities across portfolio
• Base Salary $117,133 + 17% superannuation

About the opportunity

Digital Sydney is the University of Sydney's ambitious institution-wide transformation program, delivering the foundations required to realise the Sydney 2032 Strategy and create a future-ready, AI-enabled university. Digital Sydney is transforming how the University learns, teaches, researches and operates. Through the modernisation of core systems, data, processes and experiences, Digital Sydney aims to create a seamlessly connected, intelligent campus that empowers people, unlocks innovation and enables better decision‑making across the university.

In this key role, you will provide trusted executive and administrative support within a fast‑paced and evolving portfolio, enabling the effective delivery of strategic and operational priorities. Working closely with Executive Director and broader Digital Sydney team, you will manage key communications and meetings, prepare high-quality reports and briefing materials, and ensure the seamless flow of business operations. Success in the role will be driven by your ability to build strong relationships, exercise sound judgement, and deliver proactive, solutions‑focused support in a complex and dynamic environment.

Your key responsibilities will be to:

• provide high-level executive and administrative support to Executive Director, Digital Transformation, managing complex diaries, coordinating meetings, preparing briefing materials and ensuring the smooth delivery of day-to-day business operations
• manage general administrative support and operational activities for Digital Sydney portfolio, including meeting administration, agenda and paper preparation, minute‑taking, action tracking and follow‑up to support effective decision‑making and accountability
• build and maintain strong relationships with internal and external stakeholders, acting as a key point of contact and delivering responsive, solutions‑focused support across a diverse portfolio
• manage portfolio records, databases, financial administration and reporting activities, ensuring information is accurate, compliant and readily accessible
• support the organization of workshops, events, engagement activities and special projects, while identifying opportunities to improve processes, enhance service delivery and contribute to a collaborative, customer‑focused culture.

About you

• proven experience providing high-level executive and administrative support within a large, complex and fast-paced organisation
• strong organisational skills with the ability to manage competing priorities, coordinate complex diaries and support senior stakeholders
• experience coordinating meetings, preparing agendas and papers, taking minutes and tracking actions to completion
• highly developed communication and stakeholder management skills, with the ability to build effective relationships and influence outcomes
• strong computer literacy, including proficiency in the Microsoft office suite, with excellent attention to detail, numeracy and time management skills
• relevant tertiary qualifications or an equivalent combination of education, training and demonstrated experience in a similar role.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University's obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.