Executive Secretariat & Governance Officer

Department of Aboriginal & Torres Strait Islander Partnerships QLD; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Department of Aboriginal & Torres Strait Islander Partnerships QLD – Brisbane QLD is seeking an organised administrator to provide high-level secretariat support to the Multicultural Queensland Advisory Council (MQAC) and offer executive assistance across the MAQ operations.

You will coordinate meetings, prepare briefing materials, manage records, and liaise with diverse stakeholders in a fast-paced environment. A strong governance and confidentiality mindset is essential.

Qualifications

• Experience providing high-level secretariat support to boards, councils, committees, or senior executives.
• Strong organisational skills, with the ability to coordinate meetings, travel, events and competing priorities.
• Excellent written communication skills, including preparing correspondence, briefing notes, reports, and meeting documentation.
• A sound understanding of governance, recordkeeping, and information management practices.
• Outstanding interpersonal skills and the ability to build productive relationships with a diverse range of internal and external stakeholders.
• A proactive, collaborative approach and a commitment to continuous improvement and delivering quality outcomes.

Responsibilities

• Provide secretariat support to the Multicultural Queensland Advisory Council (MQAC) and MAQ.
• Deliver high-quality executive and administrative support across the business.
• Coordinate meetings and events, prepare briefing materials, manage records and information systems.
• Act as a key point of contact for council members and stakeholders; exercise sound judgement and manage priorities.

Skills

Secretariat support

Governance knowledge

Stakeholder management

Written communication

Organisational skills

Continuous improvement

Job description

Department of Aboriginal & Torres Strait Islander Partnerships QLD – Brisbane QLD is seeking an organised administrator to provide high-level secretariat support to the Multicultural Queensland Advisory Council (MQAC) and offer executive assistance across the MAQ operations.

You will coordinate meetings, prepare briefing materials, manage records, and liaise with diverse stakeholders in a fast-paced environment. A strong governance and confidentiality mindset is essential.