Executive Officer

Department of Aboriginal & Torres Strait Island Partnerships QLD; Brisbane; On-site; AUD 75,000 - 100,000; Full time

Job summary

Department of Aboriginal & Torres Strait Island Partnerships QLD is seeking an Executive Support Officer to provide high-level secretariat and executive support for the Multicultural Queensland Advisory Council (MQAC). The role focuses on governance, records management, and stakeholder engagement to ensure smooth operations.

You will coordinate meetings, prepare briefing notes and correspondence, and manage information systems while working with a diverse range of internal and external

Qualifications

• Experience providing high-level secretariat support to boards, councils or committees.
• Strong governance and recordkeeping knowledge.
• Ability to manage confidential information and sensitive matters.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate meetings and events for the Multicultural Queensland Advisory Council (MQAC).
• Prepare high-quality briefing materials, correspondence and reports.
• Manage records and information systems; act as a key contact for council members.
• Support governance processes and ensure compliance with policies.

Skills

Secretariat support

Governance

Stakeholder engagement

Board support

Communication skills

Job description

Department of Aboriginal & Torres Strait Island Partnerships QLD 3.0 View all jobs

Are you an organised and proactive administrator who enjoys building relationships, supporting leaders, and keeping things running smoothly behind the scenes? Join Multicultural Affairs Queensland and contribute to work that helps strengthen and celebrate Queensland's diverse communities.

In this rewarding role, you'll provide secretariat support to the Multicultural Queensland Advisory Council (MQAC), chaired by the Minister for Multiculturalism, while delivering high-quality executive and administrative support across the business. You'll work with a broad range of stakeholders and play an important part in ensuring effective governance, sound recordkeeping, and seamless business operations.

We're looking for someone who is professional, adaptable and collaborative, with experience supporting boards, councils or committees.

Multicultural Affairs Queensland (MAQ) leads the development and monitors the implementation of the Queensland Government's multicultural policies. MAQ provides advice on multicultural issues, facilitates partnerships, administers funding programs, maintains liaison with multicultural communities and promotes positive community relations across Queensland.

We value having a workforce that reflects the diverse views, experiences and backgrounds of the community we serve. We strongly encourage enquiries and applications from people with diverse backgrounds including Aboriginal peoples and Torres Strait Islander peoples, people with disability, and people from culturally and linguistically diverse backgrounds.

About the Role:

As the Executive Support Officer, you will play a pivotal role in supporting the operations of Multicultural Affairs Queensland and the Multicultural Queensland Advisory Council (MQAC), chaired by the Minister for Multiculturalism. Working in a fast-paced and collaborative environment, you will provide high-level secretariat and executive support, helping to ensure strong governance, effective stakeholder engagement, and the smooth delivery of business operations.

You will coordinate meetings and events, prepare high-quality correspondence and briefing materials, manage records and information systems, and act as a key point of contact for council members and stakeholders. Your ability to exercise sound judgement, manage competing priorities, and maintain confidentiality will be critical to your success.

What You'll Bring:

We're seeking an experienced and proactive administrator with a strong understanding of governance, compliance, and recordkeeping requirements. You will be highly organised, detail-oriented, and confident managing complex administrative processes in a sensitive and dynamic environment.

To succeed in this role, you will demonstrate:

- Experience providing high-level secretariat support to boards, councils, committees or senior executives.
- Strong organisational skills, with the ability to coordinate meetings, travel, events and competing priorities.
- Excellent written communication skills, including preparing correspondence, briefing notes, reports, and meeting documentation.
- A sound understanding of governance, recordkeeping, and information management practices.
- Outstanding interpersonal skills and the ability to build productive relationships with a diverse range of internal and external stakeholders.
- A proactive, collaborative approach and a commitment to continuous improvement and delivering quality outcomes.

This is an excellent opportunity to contribute to meaningful work that supports Queensland's diverse communities while working with a dedicated and supportive team.

Please note: Successful applicants will be subject to a criminal history check relevant to their role. This may include a blue card screening for roles that work with children or a Disability Worker Screening.

Department of Aboriginal & Torres Strait Islander Partnerships QLD

The Department of Aboriginal and Torres Strait Islander Partnerships (DATSIP) provides whole-of-government leadership in Aboriginal and Torres Strait Islander policy, coordination and monitoring, and the delivery of services to Aboriginal and Torres Strait Islander Queenslanders. This includes key policy and program initiatives in the areas of:

• employment and business development
• land tenure resolution, home ownership, housing and land development in remote communities
• integrated infrastructure coordination and delivery in remote communities
• cultural capability and engagement
• retailing services in six remote locations
• community and personal histories services

Source: this is an extract from the company’s own website.

The Department of Aboriginal and Torres Strait Islander Partnerships (DATSIP) provides whole-of-government leadership in Aboriginal and Torres Strait Islander policy, coordination and monitoring, and the delivery of services to Aboriginal and Torres Strait Islander Queenslanders. This includes key policy and program initiatives in the areas of:

• employment and business development
• land tenure resolution, home ownership, housing and land development in remote communities
• integrated infrastructure coordination and delivery in remote communities
• cultural capability and engagement
• retailing services in six remote locations
• community and personal histories services

Source: this is an extract from the company’s own website.