Executive Officer

Queensland Government; Brisbane; On-site; AUD 90,000 - 110,000; Full time

Job summary

Multicultural Affairs Queensland is seeking an Executive Support Officer to provide high-level secretariat and executive support to the Multicultural Queensland Advisory Council (MQAC). You will help ensure governance, manage records, and maintain stakeholder relations in a busy environment.

The role involves coordinating meetings and events, preparing briefing materials, and acting as a primary contact for council members and external partners.

Qualifications

• Experience providing high-level secretariat support to boards, councils, committees, or senior executives.

Responsibilities

• Coordinate meetings and events with diverse stakeholders.
• Prepare high-quality correspondence, briefing notes and meeting documentation.

Skills

Governance

Secretariat support

Meeting coordination

Stakeholder engagement

Written communications

Information management

Job description

Multicultural Affairs Queensland (MAQ) leads the development and monitors the implementation of the Queensland Government's multicultural policies. MAQ provides advice on multicultural issues, facilitates partnerships, administers funding programs, maintains liaison with multicultural communities and promotes positive community relations across Queensland.We value having a workforce that reflects the diverse views, experiences and backgrounds of the community we serve. We strongly encourage enquiries and applications from people with diverse backgrounds including Aboriginal peoples and Torres Strait Islander peoples, people with disability, and people from culturally and linguistically diverse backgrounds.About the Role:As the Executive Support Officer, you will play a pivotal role in supporting the operations of Multicultural Affairs Queensland and the Multicultural Queensland Advisory Council (MQAC), chaired by the Minister for Multiculturalism. Working in a fast-paced and collaborative environment, you will provide high-level secretariat and executive support, helping to ensure strong governance, effective stakeholder engagement, and the smooth delivery of business operations.You will coordinate meetings and events, prepare high-quality correspondence and briefing materials, manage records and information systems, and act as a key point of contact for council members and stakeholders. Your ability to exercise sound judgement, manage competing priorities, and maintain confidentiality will be critical to your success.What You'll Bring:We're seeking an experienced and proactive administrator with a strong understanding of governance, compliance, and recordkeeping requirements. You will be highly organised, detail-oriented, and confident managing complex administrative processes in a sensitive and dynamic environment.To succeed in this role, you will demonstrate:- Experience providing high-level secretariat support to boards, councils, committees, or senior executives.- Strong organisational skills, with the ability to coordinate meetings, travel, events and competing priorities.- Excellent written communication skills, including preparing correspondence, briefing notes, reports, and meeting documentation.- A sound understanding of governance, recordkeeping, and information management practices.- Outstanding interpersonal skills and the ability to build productive relationships with a diverse range of internal and external stakeholders.- A proactive, collaborative approach and a commitment to continuous improvement and delivering quality outcomes.This is an excellent opportunity to contribute to meaningful work that supports Queensland's diverse communities while working with a dedicated and supportive team.To submit your application, click on the 'Apply Online' link below to provide:Resume - Including the names and contact details of two (2) referees. One of the referees should be your current or immediate past supervisor.Cover Letter - No more than two pages outlining why you are interested in this position and how your knowledge, skills and experience make you a strong candidate for the role.For a confidential discussion to determine if this is the right role for you, please reach out to Amanda Harden, Manager on Ph: [phone].Please note: Successful applicants will be subject to a criminal history check relevant to their role. This may include a blue card screening for roles that work with children or a Disability Worker Screening.Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.