Executive Assistant to Director — Fast-Paced Onsite

United Petroleum; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

United Petroleum in Melbourne is seeking an experienced Executive Assistant to provide dedicated support to a senior Director. This hands-on role involves managing calendars, coordinating meetings, arranging travel, and handling basic bookkeeping tasks with discretion.

The successful candidate will be highly organized, proactive and capable of prioritising competing demands while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• Proven experience supporting a Director or senior executive.
• Strong organisational and time-management skills are essential.
• High level of discretion and confidentiality.
• Excellent written and verbal communication skills.

Responsibilities

• Managing diary appointments and email communications
• Coordinating meetings and scheduling Board meetings
• Organising domestic travel, accommodation, events and venues
• Providing basic bookkeeping and accounts support, including collating invoices and expenses
• Undertaking research projects and presenting information as required
• Coordinating meetings, visitors and refreshments
• Managing competing priorities and responding to matters as they arise
• Providing general administrative and executive support to the Director
• Undertaking ad hoc tasks to support the Director effectively

Skills

Executive support

Time management

Communication

Discretion

Attention to detail

MS Office

Travel coordination

Autonomous work

Tools

MS Office

Job description

United Petroleum in Melbourne is seeking an experienced Executive Assistant to provide dedicated support to a senior Director. This hands-on role involves managing calendars, coordinating meetings, arranging travel, and handling basic bookkeeping tasks with discretion.

The successful candidate will be highly organized, proactive and capable of prioritising competing demands while maintaining confidentiality and professionalism in a fast-paced environment.