Executive PA to Partners – 14‑Month FTC (Sydney)

Savills; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Gym membership

Travel perks

Retail discounts

Employee referral rewards

Study and development support

Job summary

BDO Australia is seeking a highly organised Personal Assistant to support the Executive General Manager and Audit & Assurance partners in our Sydney team. The role focuses on calendar management, financial administration, and general administrative support to ensure smooth operations.

You will coordinate complex diaries, client communications, and travel while upholding strict confidentiality and professional standards in a fast-paced professional services environment.

Qualifications

• Minimum 3 years' experience as a Personal Assistant or Team Assistant, preferably within a professional services environment.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
• Experience working with CRM, practice management and workflow systems (such as MS Dynamics 365 and Workday PSA or similar).
• Strong organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
• Well-developed written and verbal communication skills with a professional and confident approach.
• High attention to detail and commitment to quality and accuracy.
• Demonstrated ability to build and maintain effective relationships with senior stakeholders, clients and colleagues.
• High degree of discretion and professionalism when handling confidential and sensitive information.
• Adaptable, resilient and able to thrive in a fast-paced professional services environment.

Responsibilities

• Proactively manage Partner calendars, appointments, meetings and commitments, ensuring priorities are managed effectively and scheduling conflicts are resolved.
• Provide financial administration support to assist with the management of work in progress (WIP), debtors, accounts payable queries and client billing processes.
• Provide general administrative support including document production, expenses, timesheets, printing, scanning, filing, desk bookings and other operational requirements.
• Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASIC searches and client/engagement acceptance procedures.
• Collaborate with the Clients & Markets team by preparing tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
• Book domestic and international travel for Partners and the team.
• Work closely with the Audit team to provide support and coverage where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
• Work cohesively with all areas of the firm, including members of the Shared Services teams.

Skills

MS Office

CRM experience

Calendar management

Stakeholder management

Tools

MS Dynamics 365

Workday PSA

Job description

BDO Australia is seeking a highly organised Personal Assistant to support the Executive General Manager and Audit & Assurance partners in our Sydney team. The role focuses on calendar management, financial administration, and general administrative support to ensure smooth operations.

You will coordinate complex diaries, client communications, and travel while upholding strict confidentiality and professional standards in a fast-paced professional services environment.