Executive Assistant to Partners - Operations & Projects

BDO Administration Pty Ltd; Adelaide; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Health and wellbeing benefits

Gym memberships

Wellness facilities via BWell

Travel perks

Retail discounts

Employee referral rewards

Study and professional development

Enhanced family and cultural leave

BCaring community initiatives

Job summary

BDO is seeking an Executive Assistant to provide high-quality administrative support to Business Services Partners and the broader team in a fast-paced professional services environment.

You will manage client engagements, onboarding, diary coordination and scheduling, while working closely with colleagues to drive efficiency and process improvements. The role offers opportunities to leverage new technologies and contribute to a collaborative support network.

Qualifications

• Previous experience in an Executive Assistant, Team Assistant, Administration or similar role.

Responsibilities

• Build and maintain strong client relationships while supporting Partners with their client engagements.
• Provide proactive administrative support to the Business Services team to ensure smooth day-to-day operations.
• Coordinate client onboarding activities and assist with compliance processes in line with the firm's risk framework.
• Manage and maintain information across key systems, including Workday, Xero and Virtual Cabinet.
• Prepare client correspondence, reports, presentations, agendas, meeting minutes and other business documentation.
• Support billing, expense management and other partner administration requirements.
• Assist with diary management, inbox coordination and scheduling activities.
• Organise meetings, training sessions, events, travel and accommodation arrangements.
• Coordinate logistics and preparation for industry conferences and networking events.
• Champion the use of technology and support continuous improvement initiatives across the team.

Skills

Executive Assistant experience

Organisational skills

Time management

Written and verbal communication

Initiative and proactive mindset

Independent and team collaboration

Technology proficiency

Tools

Workday

Xero

Virtual Cabinet

Job description

BDO is seeking an Executive Assistant to provide high-quality administrative support to Business Services Partners and the broader team in a fast-paced professional services environment.

You will manage client engagements, onboarding, diary coordination and scheduling, while working closely with colleagues to drive efficiency and process improvements. The role offers opportunities to leverage new technologies and contribute to a collaborative support network.