Executive PA & Office Coordinator – Sydney CBD

FutureYou; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Complimentary gym membership

Private health insurance contributions

Mobile phone cost contributions

Annual health assessment

Job summary

FutureYou in Sydney CBD seeks a highly organised Team Assistant to support a Senior Executive and ensure smooth day-to-day office operations. The role blends executive assistance with office coordination, travel, events and general team support.

With at least 2 years' PA experience, you will manage complex calendars, handle confidential information and contribute to process improvements in a fast-paced environment.

Qualifications

• Minimum 2 years' experience as a PA or Team Assistant in a professional environment
• Ability to manage complex executive diaries and conflicting priorities
• Excellent organisational skills and attention to detail
• Strong communication skills and proficiency across Microsoft Office
• Trustworthy and discreet handling of sensitive information

Responsibilities

• Manage a senior executive's busy calendar, meetings and priorities
• Coordinate meeting arrangements, documentation and board materials
• Provide business and personal administrative support with confidentiality
• Oversee daily office operations, supplies, visitors and meeting room prep
• Coordinate team events, meetings and catering
• Assist with onboarding/offboarding and office equipment
• Support the wider team with admin tasks and process improvements

Skills

Diary management

Organisational skills

Communication

Discretion

Proactive mindset

Driver's licence

Tools

Microsoft Office

Office 365

AI tools (general)

Job description

FutureYou in Sydney CBD seeks a highly organised Team Assistant to support a Senior Executive and ensure smooth day-to-day office operations. The role blends executive assistance with office coordination, travel, events and general team support.

With at least 2 years' PA experience, you will manage complex calendars, handle confidential information and contribute to process improvements in a fast-paced environment.