Executive Officer

Northern Sydney Local Health District; Sydney; On-site; AUD 80,000 - 106,000; Full time

Job summary

Northern Sydney Local Health District is seeking an Executive Officer to provide confidential secretarial and administrative support to the Executive Director and to contribute to the Aboriginal Health & Workforce portfolio. The role acts as a primary contact for internal and external clients and coordinates committee secretariat duties.

The EO will manage diary, meetings, travel, procurement, and office services, including minutes and action item follow-ups, while supporting various projects

Qualifications

• Demonstrate high-level written communication, including the ability to draft briefs, letters, emails and reports.
• Demonstrate highly developed organisational skills and the ability to successfully manage competing issues and meet deadlines.

Responsibilities

• Provide timely, high-level secretarial and administrative support to the Executive Director.
• Coordinate diary management, meeting arrangements, travel and procurement for the Aboriginal Health & Workforce portfolio.
• Prepare and distribute agenda papers, record minutes, and manage action item logs for committees.
• Provide project support across Aboriginal health initiatives and manage allocated fleet vehicles.

Skills

Written communication

Organisational skills

Job description

Connecting people, priorities, and outcomes with precision. Providing seamless executive support that keeps leaders organised, informed, and focused on positive patient outcomes. Employment Type: Permanent Full Time Position Classification: Health Manager Level 1 Remuneration: $1750.26 - $2328.48 Hours Per Week: 38 Requisition ID: REQ683552

Who we are:

We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone There’s a real sense of belonging here because we value and respect our patients, employees, and teams’ voices. You’ll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities’ lives. NSLHD is proud of our diverse and inclusive workplaces, a place where health care professionals can thrive and feel they belong. We are committed to ensure that all our people feel respected and participate safely within a work environment without aggression, sexual harassment, discrimination and racism.

Where you'll be working

Royal North Shore, St Leonards.

What you'll be doing

The Executive Officer (EO) is responsible for providing timely, effective, high-level and confidential secretarial, administrative, project and related support services to the Executive Director and contributes to the efficient overall functioning of the Aboriginal Health & Workforce department. The position acts as a primary point of contact for both internal and external clients and vendors. The EO is required to fulfil secretariat duties for various committees. This involves the compilation and distribution of agenda papers, recording and transcribing of minutes, development of action item logs following-up on action Items and obtaining sign-off of minutes from the chair. The EO is responsible for the effective management of the Aboriginal Health portfolio, administrative management of functions that deliver a full range of office services to the Senior Management Aboriginal health, including matters relating to executive correspondence, diary management, meeting coordination, travel, procurement and administration. The position is also responsible for allocated fleet vehicles. The position will also provide support for the Executive Director and other officers across a range of projects as required.

Candidates will need to meet the following criteria:

• This is an identified Aboriginal position; applicants must be of Aboriginal or Torres Strait Islander decent through proof of Aboriginality. Aboriginality is a genuine occupational qualification and is authorised by section 14(d) of the Anti-Discrimination Act 1977.
• Demonstrate high-level written communication, including the ability to draft briefs, letters, emails and reports.
• Demonstrate highly developed organisational skills and the ability to successful manage competing issues and meet deadlines.

For role related queries or questions contact Pauline Deweerd on [e-mail]

The team enriching health in millions of ways every day.

Applications Close: 26 Ocotber 2026