Executive Assistant ,Administration Officer Level 5 - ESMHS

NSW Health; Randwick City Council; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Salary packaging options

Up to 12 days off per year

Learning and development opportunities

Gym discounts

Employee Assistance Program (EAP)

Job summary

NSW Health's Eastern Suburbs Mental Health Service in Randwick is seeking an Executive Administration Officer to provide high-level executive and administrative support in a fast-paced health environment.

This role is suited to recent graduates or postgraduate students seeking exposure to health service management within a large, complex organisation, with opportunities for professional development and career progression.

Qualifications

• Highly developed prioritisation, organisation and time management.
• Advanced computer literacy: word processing, PowerPoint, Outlook and records management (TRIM).
• Excellent organisational and interpersonal skills.
• Excellent verbal and written communication, with confident, courteous interaction at all levels.
• Attention to detail and ability to review documents with high accuracy.
• Strong problem solving and ability to integrate information from multiple sources.
• Tact and diplomacy with ability to maintain confidentiality.

Responsibilities

• Provide high‑level executive and administrative support to senior staff.
• Coordinate meetings, prepare briefs and documents for senior managers.
• Manage records and TRIM system with meticulous attention to detail.
• Assist with emails, correspondence and routine administrative tasks as required.

Skills

Prioritisation

Organisation

Time management

Computer literacy

Outlook

PowerPoint

Word processing

TRIM records management

Interpersonal skills

Verbal & written communication

Discretion & confidentiality

Problem solving

Tools

Microsoft Word

PowerPoint

Outlook

TRIM

Job description

The SESLHD Mental Health Service is a specialised clinical service, providing care to a local population of over 930,000 residents in the Sydney metropolitan area. We provide care within both hospital and community settings to support people living with mental illness at times when acute intervention is needed, or to remain well in their community and lead their own recovery.

The Role

Eastern Suburbs Mental Health Service is seeking a motivated Executive Administration Officer (Admin Officer Level 5) to provide high-level executive and administrative support in a fast-paced mental health environment.

This role is ideal for recent graduates or postgraduate students (e.g. Health Management, Administration or similar) seeking exposure to executive operations and health service management within a large, complex organisation.

Where you'll be working

You will be working with Eastern Suburbs Mental Health Service, based on the Prince of Wales Hospital Campus at Randwick

Additional Benefits

• Financial benefits - Salary packaging options- Up to $9K for living expenses, $2.6K meal & entertainment, and Novated Leasing. Discounted Private Health Insurance.
• Work-life balance - Up to 12 allocated days off each year (for full-time employees) in addition to annual leave.
• Professional growth - Learning and development opportunities, including in-house training with RTO My Health Learning.
• Health & Wellbeing - Discounted gym memberships with aFitness Passport and Employee Assistance Program (EAP) for employees and family members.

Selection Criteria

To be considered for this position, please ensure you address the following criteria in your application:

• Highly developed skills in prioritisation, organisation and time management along with an ability to work independently and unsupervised in order to meet deadlines.
• Highly developed computer literacy skills, including word processing, PowerPoint presentations, Outlook, and records management such as TRIM.
• Excellent organisational and interpersonal skills
• Excellent communication skills, verbal and written, including ability to deal confidently and courteously with people at all levels.
• Demonstrated ability to accurately review, documents and correspondence with a very high level of attention to detail, including reviewing prewritten correspondence for senior managers.
• Demonstrated problem-solving skills and ability to integrate complex information from multiple sources.
• Considerable tact and diplomacy with proven ability to maintain confidentiality and manage sensitive issues

Our values and commitment to diversity

OurCOREValues are Collaboration, Openness, Respect and Empowerment and have been created by employees for employees and help define how we work and to inspire positive interactions in the workplace.

We embrace diversity as our strength and are committed to maintaining an inclusive and collaborative work environment. Our workplaces are welcoming and safe for all our employees, irrespective of their unique characteristics including age, ethnicity, cultural or spiritual background, gender identity, education and socio-economic status. We welcome applications from Aboriginal and Torres Strait Islander candidates and people with different abilities. Read about ourDiversity, Inclusion and Belonging Strategyfor more information.

Reasonable Adjustments

NSW Health recognises everyone is unique, and that you may require some adjustments to ensure you have the best opportunity to apply. If we can make some adjustments to the NSW Health recruitment/interview process, then please email***************@health.nsw.gov.auand let us know.

Adjustments may include but are not limited to, physical requirements, interview setups and specific interview availability times where required. Please visit theSESLHD Disability Recruitmentpage for more information

Information for applicants

• An eligibility list may be created for future Permanent Full Time positions
• Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified for this position following suitable labour market testing
• Applicants will be assessed against the essential requirements and selection criteria contained withing the position description
• Recommended applicants will be reviewed or compliance with NSW Health policy directiveOccupational Assessment, Screening and Vaccination Against Specific Diseasesfor all positions prior to offer.
• We do have an Aboriginal Workforce Team that can also provide support (***************@health.nsw.gov.au) and for additional information please visit ourStepping Up Website

Once you apply, we’ll keep you up to date on how your application is progressing. We encourage applications from people who identify as Aboriginal or Torres Strait Islander.

Interviews are expected to be held between9 November 2026 and 13 November 2026