Executive Office Coordinator – Perth

GMA Garnet Group; Western Australia; On-site; AUD 70,000 - 90,000; Full time

Job summary

GMA Garnet Group seeks a diligent Office Coordinator to join our Perth office, reporting to the Executive Assistant to the CEO. The role provides administrative assistance, office coordination and professional reception to the team, helping to ensure a smooth, well-organised workplace.

You will coordinate travel, manage expenses, liaise with stakeholders and support office safety and efficient operations while identifying improvement opportunities for the team.

Qualifications

• 5+ years demonstrated experience in Administration, Office Coordination or similar supporting senior leaders and working with executive stakeholders.
• Strong organisational skills, high attention to detail and ability to manage competing priorities.
• Strong interpersonal and communication skills.
• Proven ability to handle confidential and sensitive information.
• Ability to work independently, use initiative and solve problems.
• Working rights in Australia required.

Responsibilities

• Providing reception and front of house office support, welcoming visitors, customers and suppliers to the GMA Perth office.
• Providing administrative support to ensure a stable, professional and well-supported workplace.
• Coordinating with external building management, couriers, service providers and visitors.
• Leading coordination and planning of office functions, events and recognition celebrations.
• Facilitating internal communications.
• Developing cohesive travel itineraries, coordinating flights, accommodation, meals and transport.
• Managing Corporate credit cards and expenses.
• Ensuring office safety and hygiene standards are maintained.
• Identifying and leading continuous improvement opportunities for the office.

Skills

Administration

Office Coordination

Stakeholder management

Communication

Education

Diploma of Business

Job description

GMA Garnet Group seeks a diligent Office Coordinator to join our Perth office, reporting to the Executive Assistant to the CEO. The role provides administrative assistance, office coordination and professional reception to the team, helping to ensure a smooth, well-organised workplace.

You will coordinate travel, manage expenses, liaise with stakeholders and support office safety and efficient operations while identifying improvement opportunities for the team.