Personal Assistant

Colliers; Perth, Darwin; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Active social club

Staff rewards

Learning & development opportunities

Job summary

Colliers is seeking a proactive Executive Assistant/Office Manager to support senior leaders and run the WA and NT operations. You’ll manage calendars, travel, meetings and key projects while ensuring a professional, welcoming workplace and coordinating events for clients and staff.

You will partner with internal teams, handle onboarding/offboarding, and contribute to a smooth operations flow across Perth and Darwin within a collaborative national team.

Qualifications

• Experience in Executive Assistant, Operations or Office Management roles.
• Exceptional organisation, communication and problem-solving abilities.
• Advanced Microsoft Office skills including Outlook, Teams, Word, Excel and PowerPoint.
• Experience coordinating events, projects and multiple priorities.
• Proactive, hands-on approach and willingness to jump in wherever needed.

Responsibilities

• Executive support and business coordination, including calendar, travel, meetings and key projects.
• Coordination of the Corporate Services function, supporting Perth and Darwin teams.
• Office and facilities management to keep the workplace efficient and welcoming.
• Client engagement and events, delivering networking and business development initiatives.
• People and recruitment coordination across WA and NT region.

Skills

Executive support

Office management

Advanced MS Office

Communication

Event coordination

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

• Employment Category: Permanent Full Time

Company Description

Colliers (NASDAQ, TSX: CIGI)is a global diversified professional services and investment management company operating through three industry-leading businesses: Commercial Real Estate, Engineering, and Investment Management.With greater than a 30-year track record of consistent growth and strong recurring cash flows, we scale complementary, high-value businesses that provide essential services across the full asset lifecycle. Our unique partnership philosophy empowers exceptional leaders, preserves our entrepreneurial culture, and ensures meaningful inside ownership — driving strong alignment and sustained value creation for our shareholders. With $5.7 billion in annual revenues, 24,000 professionals, and $109 billion in assets under management, Colliers is committed to accelerating the success of our clients, investors, and people worldwide.

Colliers Engineering & Design partners with clients across industrial, data centres, infrastructure, commercial, residential, health, education, defence, energy and resources, transport, and public sector projects, delivering integrated solutions.

Job Description

We have a unique role available that blends executive support, office operations and client engagement.You'll work closely with senior leaders and play a key role in creating exceptional experiences for our people, clients and visitors.

If you're someone who loves building relationships, solving problems and keeping multiple moving parts running smoothly, this is the role for you!

Responsibilities:

• Executive support and business coordination, including calendar management, travel, meetings and key projects.
• Coordinationof the Corporate Services function, supporting administrative teams across Perth and Darwin and driving operational excellence.
• Office and facilities management, ensuring our workplace is efficient, professional and welcoming.
• Client engagement and events, delivering networking events, client experiences and business development initiatives.
• People and recruitment coordination, supporting onboarding, offboarding and recruitment activities across the WA and NT region.

Qualifications

What you’ll bring:

• Experience in Executive Assistant, Operations or Office Management roles.
• Exceptional organisation, communication and problem-solving abilities.
• Advanced Microsoft Office skills, including Outlook, Teams, Word, Excel and PowerPoint.
• Experience coordinating events, projects and multiple competing priorities.
• A proactive, hands-on approach and a willingness to jump in wherever needed.

Your strong admin skills, coupled with a highly organised, proactive nature will ensure success in this busy and varied role. In return, we offer an opportunity to join a friendly and collaborative national team and be rewarded with a competitive salary and benefits package which includes an active social club, staff rewards and ongoing learning and development opportunities.

Additional Information

Colliers International is a leader in global real estate services and a great local success story. Ours is a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills and accelerate their careers. For you this means a world of opportunity and the power to succeed.