Executive Coordinator to the CEO (Hybrid)

Environment Protection Authority; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

Environment Protection Authority Victoria is offering an ongoing, full-time role based at Docklands. As Coordinator, Office of the CEO, you will provide high‑quality coordination, executive support and administrative services across the CEO's office to ensure senior leaders have timely, well‑coordinated information.

This role requires three days per week in the office, including two days at 664 Collins Street, and offers the chance to coordinate enterprise‑wide matters and build trusted

Qualifications

• Experience providing policy, executive or administrative support to a Chief Executive Officer, agency head or senior executive, preferably in government.
• Strong written communication and organisational skills, with demonstrated ability to prioritise competing demands and deliver accurate, timely work.
• Demonstrated ability to apply government legislation, regulations, reporting directives, policies and procedures to achieve sound organisational outcomes.
• Proven ability to coordinate concurrent projects and workflows, identify and manage risks, support budgets and resources, and build collaborative stakeholder relationships.
• Desirable: A relevant tertiary qualification in policy, public administration, project management or a related discipline.
• Desirable: A broad understanding of environmental regulation relating to pollution and waste.

Responsibilities

• Coordinate and quality assure briefs, meeting materials, presentations, meeting notes and other resources for the Chief Executive Officer and senior leaders.
• Analyse enterprise-wide matters and coordinate regular reporting, issues registers, action tracking and escalation of critical or significant matters.
• Provide effective executive support to the Director, Office of the CEO, including calendar and email management, event diary coordination and meeting secretariat support.
• Organise meetings, conferences and leadership forums, including agendas, papers, minutes, follow-up actions, venues, travel and accommodation.
• Triage, coordinate and acquit information and notification requests, including management of the Office of the CEO mailbox.
• Support administrative, finance, invoice, budget and procurement workflows, and contribute to continuous improvement of Office of the CEO frameworks, policies and processes.

Skills

Policy/exec support

Written communication

Governance/regulatory

Project coordination

Stakeholder relationships

Environmental policy understanding

Education

Relevant tertiary qualification in policy/public administration/project management

Job description

Environment Protection Authority Victoria is offering an ongoing, full-time role based at Docklands. As Coordinator, Office of the CEO, you will provide high‑quality coordination, executive support and administrative services across the CEO's office to ensure senior leaders have timely, well‑coordinated information.

This role requires three days per week in the office, including two days at 664 Collins Street, and offers the chance to coordinate enterprise‑wide matters and build trusted