Coordinator

Environment Protection Authority Victoria; Melbourne; Sur place; AUD 101 000 - 114 000; Plein temps

Résumé du poste

Environment Protection Authority Victoria in Melbourne seeks a proactive Coordinator, Office of the CEO, to deliver high-quality executive support and coordinated information for senior leaders. The role emphasizes strategic engagement, policy application and cross-agency collaboration.

The position is ongoing, full-time, with VPS4 salary range listed and 12% superannuation. Three days per week in the office, including two days at 664 Collins Street, Docklands.

Qualifications

• Experience providing policy, executive or administrative support to a CEO or senior executive.
• Ability to apply government legislation, regulations and policies to outcomes.
• Demonstrated skill in coordinating concurrent projects and workflows.

Responsabilités

• Coordinate and quality assure briefs, meeting materials, presentations and notes for the CEO and senior leaders.
• Analyse enterprise-wide matters and coordinate reporting, issues registers and action tracking.
• Provide executive support including calendar and email management and diary coordination.
• Organise meetings, conferences and leadership forums with agendas, papers and minutes.
• Triage and manage the Office of the CEO mailbox and related inquiries.
• Support budgets, finance, invoices, procurement workflows and process improvements.

Connaissances

Policy support

Executive support

Written communication

Organisational skills

Stakeholder management

Budget and procurement

Formation

Tertiary policy/public admin qualification

Description du poste

Environment Protection Authority Victoria - Melbourne VIC

Whoever you are, whatever skills you bring, you have a critical role in protecting Victoria's lands and waters. Whether in the office or on the ground, you get to see the difference you make each day.

Ongoing, full-time role

Salary: VPS 4 - $100,894 to $114,476 + 12% superannuation

Location: 664 Collins Street, Docklands VIC 3008

About the Organisation

EPA is currently transitioning to a new operating model, creating a range of opportunities across the organisation. We're looking for talented people to join us and contribute to EPA's important work protecting Victoria's environment and community.

EPA works to prevent and reduce the harmful effect of pollution and waste on Victoria's environment and people. We work with community, industry and businesses. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors.

We are a workplace committed to new ways of working. EPA celebrates diversity of people and lifestyles. We offer a wide range of practical options to support both your work and personal life.

Whoever you are, whatever skills you bring, you have a critical role in protecting Victoria's lands and waters. Whether in the office or on the ground, you get to see the difference you make each day.

Ongoing, full-time role

Salary: VPS 4 - $100,894 to $114,476 + 12% superannuation

Location: 664 Collins Street, Docklands VIC 3008

• See the impact in the communities we live in: at EPA you see your work first-hand.
• Range of internal working groups, networks and volunteering opportunities.
• On-the-job training for a wide range of environmental roles.
• Flexible start and finish times, as well as compressed work week options.

About the role:

As Coordinator, you will provide high-quality coordination, executive support and administrative services across the Office of the CEO. You will support strategic advice, reporting, issues management, executive workflows and organisational priorities, helping ensure senior leaders have clear, timely and well-coordinated information.

This is an opportunity to work at the centre of EPA, coordinating enterprise-wide matters, supporting executive decision-making and building trusted relationships across the organisation and with senior external stakeholders. The role requires three days per week in the office, including two days at 664 Collins Street.

• Coordinate and quality assure briefs, meeting materials, presentations, meeting notes and other resources for the Chief Executive Officer and senior leaders.
• Analyse enterprise-wide matters and coordinate regular reporting, issues registers, action tracking and escalation of critical or significant matters.
• Provide effective executive support to the Director, Office of the CEO, including calendar and email management, event diary coordination and meeting secretariat support.
• Organise meetings, conferences and leadership forums, including agendas, papers, minutes, follow-up actions, venues, travel and accommodation.
• Triage, coordinate and acquit information and notification requests, including management of the Office of the CEO mailbox.
• Support administrative, finance, invoice, budget and procurement workflows, and contribute to continuous improvement of Office of the CEO frameworks, policies and processes.

Skills and experience

• Experience providing policy, executive or administrative support to a Chief Executive Officer, agency head or senior executive, preferably in government.
• Strong written communication and organisational skills, with demonstrated ability to prioritise competing demands and deliver accurate, timely work.
• Demonstrated ability to apply government legislation, regulations, reporting directives, policies and procedures to achieve sound organisational outcomes.
• Proven ability to coordinate concurrent projects and workflows, identify and manage risks, support budgets and resources, and build collaborative stakeholder relationships.
• Desirable: A relevant tertiary qualification in policy, public administration, project management or a related discipline.
• Desirable: A broad understanding of environmental regulation relating to pollution and waste.

Need to know more?

All prospective employees will undergo a National Criminal Record Check prior to an offer of employment. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks and role-related security clearances.

EPA Victoria recognises the value of the diversity, strength and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside, and we actively embrace staff of different abilities, orientations, backgrounds, faiths and genders.