Executive Assistant

Stellar Recruitment; Brisbane; On-site; AUD 80,000 - 110,000; Full time

Job summary

Stellar Recruitment is partnering with a Brisbane-based organisation to appoint an experienced Executive Assistant to support its CEO. The role goes beyond diary management, coordinating priorities, preparing business reports and assisting daily operations with senior leadership.

The successful candidate will manage diaries, travel, board meetings, and financial administration while liaising with stakeholders to identify process improvements. Office-based role with standard hours in Brisbane.

Qualifications

• 3+ years supporting senior executives in a corporate environment.
• Advanced Excel for data analysis and reporting.
• Strong MS Word, PowerPoint and Outlook proficiency.
• Ability to interpret business data and communicate findings.
• Excellent attention to detail and ability to work under deadlines.

Responsibilities

• Manage executive diaries, correspondence, appointments and competing priorities.
• Coordinate travel, accommodation and itineraries, including last-minute changes.
• Organise board and leadership meetings, including agendas, reports and minutes.
• Prepare and interpret business reports, spreadsheets, presentations and operational data.
• Assist fleet administration, registrations, tolls and related documentation.
• Support financial administration, including expenses and card reconciliations.
• Liaise with stakeholders to align priorities and improve processes.

Skills

Executive diary management

Data analysis

Excel skills

Microsoft Office

Stakeholder engagement

Attention to detail

Organizational skills

Confidentiality

Adaptability

Driver's licence

Tools

Microsoft Excel

Microsoft Office

Job description

About the Opportunity

Are you an experienced Executive Assistant who thrives on organisation, enjoys working with business data and takes pride in being someone a senior executive can rely on?

Stellar Recruitment is partnering with an established organisation within the plant and equipment hire industry, servicing the civil construction, mining and heavy industry sectors, to appoint a proactive and commercially minded Executive Assistant to support its CEO.

Based in the Brisbane head office, this varied position goes beyond traditional diary management. You will coordinate executive priorities, prepare accurate business reports and support day-to-day operations while building a trusted working relationship with senior leadership.

About the Role

Working closely with the CEO and supporting the broader Senior Leadership Team as required, your responsibilities will include:

• Managing executive diaries, correspondence, appointments and competing priorities.
• Coordinating travel, accommodation and itineraries, including last-minute changes.
• Organising board and leadership meetings, including agendas, reports and minutes.
• Preparing and interpreting business reports, spreadsheets, presentations and operational data using Microsoft Office.
• Managing fleet administration, including registrations, tolls, fuel cards and insurance documentation.
• Supporting financial administration, including expenses and credit card reconciliations.
• Liaising with stakeholders to coordinate business priorities and identify opportunities to improve processes.

About You

You are an organised, adaptable and commercially aware Executive Assistant who understands that effective executive support goes beyond managing a calendar.

You're proactive, confident managing senior executive expectations and able to anticipate needs. You take pride in accuracy, maintain discretion and build trust through consistency and reliability.

To be successful, you will bring:

• A minimum of 3 years' experience supporting senior executives in a corporate environment.
• Intermediate to advanced Microsoft Excel skills, with the ability to manage spreadsheets, analyse data and prepare accurate business reports.
• Strong proficiency across Microsoft Office, particularly Word, PowerPoint and Outlook.
• The ability to interpret business and financial information, identify discrepancies and communicate findings clearly.
• Exceptional attention to detail, organisation and the ability to manage competing deadlines.
• Strong interpersonal skills, commercial awareness and confidence engaging with senior stakeholders.
• A proactive, resilient and adaptable approach, with a commitment to confidentiality and professionalism.
• A current C Class driver's licence.

This is predominantly an office-based position in Brisbane, with standard working hours of 8:30am to 5:00pm. Some flexibility outside these hours will be required to accommodate executive travel and changing business priorities.