Executive Assistant - Treasury Markets and Commodities Risk

cba; Hobart, Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

CommBank in Hobart seeks an experienced Executive Assistant to provide high‑level administrative and secretarial support to the risk management team. You will manage complex calendars, coordinate meetings, travel, and prepare packs ahead of key sessions.

The role requires proactive service, meticulous attention to detail, and the ability to navigate multiple stakeholders. This is a hybrid role with 50% in-office work, supporting the Chief Risk Officer IBM Risk and CRO Office activities.

Qualifications

• Experience as an Executive Assistant handling calendars.
• Strong communication across stakeholders and teams.
• High attention to detail and proactivity.

Responsibilities

• Provide efficient administrative and secretarial support with complex diary management.
• Assist in meeting prep, pack coordination, agendas, minutes and action tracking.
• Coordinate domestic/international travel arrangements and events.
• Support HR-related activities and ensure alignment with risk strategy.
• Maintain staffing reports and update org charts; support annual leave dashboards.
• Collaborate with CRO Office for governance papers and reporting timelines.

Skills

Executive Assistant

Calendar management

Stakeholder management

Attention to detail

Communication

Job description

See yourself in our team: IB&M Risk Management is responsible for oversight and advice on risk management activities across IB&M. The team develop and deploy the risk frameworks to allow the Group to take conscious exposures to credit, market, operational, compliance and insurance risks within a Board-approved appetite. Risk Management ensures that the Group has appropriate strategies and frameworks in place to assess, manage and report on credit, market, operational, compliance and insurance risks.

We offer hybrid working with a 50% in-office connection rate.

Do work that matters:

On any given day you will:

• Provide efficient, professional delivery of administrative, secretarial and business support along with Complex diary and inbox management.
• Assist in meeting preparation, such as any packs or materials that are available for review prior to meetings. Coordinating agendas, minute taking, actions and tracking where required.
• Engagement managing for teams: i.e arranging events/functions/offsites/team building events (including catering where required).
• Co-ordinating domestic/international travel arrangements.
• Assist largely with complex people HR management: providing advice referencing policies, job changes, whilst ensuring that the decisions made by the business aligns with IBM risk overall people strategy.
• Ensuring FTE reports are managed, updated with correct staffing staying on plan; as well as ensuring team org charts are updated regularly.
• Special Projects: Work closely with Market risk governance manager to manage and upkeep market regulatory matter dashboards utilising risk in site.
• Financial Management: Demonstrated contribution to your manager and team's productivity plan and ensuring teams are spending within policy and budget, overall minimising risk to the BU. Keep track of expenses and keep EGM office updated with any expenditure.
• Support in active management of annual leave liability reporting for teams; as well as assist with office attendance tracking dashboards as required.
• Consistently assisting with ensuring GM's meet key due dates by communicating and managing expectations with key stakeholders. As well as consistently Acting with Authority by troubleshooting any issues that may arise before reaching GM.
• Work closely with CRO Office: Co-ordination with governance/ paper submissions of required reporting with the timelines allocated with Board & ELT schedules. Act as an EGM EA delegate when required on occasions supporting our Chief Risk Officer IBM Risk.

We're interested in hearing from people who have:

• Previous Executive Assistant experience managing complex calendars.
• The ability to manage workflow, priorities, work well under pressure and be flexible.
• High level of pragmatic professionalism - face to face, over the phone and through correspondence.
• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.

At CommBank, we're committed to creating an accessible, inclusive and respectful workplace. If you require support or adjustments, please let us know. We welcome applications from people of all backgrounds and we're particularly committed to making a positive difference for Aboriginal and/or Torres Strait Islander Peoples. For support please contact 1800 989 696.

We're aware of some accessibility issues on this site, particularly for screen reader users. We want to make finding your dream job as easy as possible, so if you require additional support please contact HR Direct on 1800 989 696.

Advertising End Date: 27/10/2026