Executive Assistant - Treasury Markets and Commodities Risk

Commonwealth Bank; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Commonwealth Bank is seeking an Executive Assistant for the Treasury Markets and Commodities Risk team in Sydney. You will support the GM Treasury Markets and Commodities Risk and the IBM Risk COO with high-level administrative duties, diary/inbox management, and premium calendar coordination.

You will also manage meetings, take minutes, coordinate events, and assist HR processes while ensuring budget alignment and regulatory dashboards are maintained.

Qualifications

• Experience providing executive-level administrative support.
• Ability to manage complex diaries and inboxes for senior leaders.
• Strong communication and coordination skills with stakeholders.

Responsibilities

• Provide efficient, professional admin support for senior risk leaders.
• Prepare meetings, coordinate agendas, take minutes, and track actions.
• Coordinate events and offsites for teams and stakeholders.
• Assist HR activities including policy guidance and staffing changes.
• Maintain FTE reports and team org charts; update dashboards as needed.
• Support market risk governance with regulatory matter dashboards.
• Monitor expenses and keep leadership updated on budgets.
• Assist with annual leave liability reporting and attendance dashboards.
• Ensure timely delivery of reports to GM and CRO Office; act as delegate when required.

Skills

Diary management

Inbox management

Meeting coordination

Event coordination

HR administration

Budget/expense tracking

Stakeholder communication

Job description

Executive Assistant - Treasury Markets and Commodities Risk

IB&M Risk Management is responsible for oversight and advice on risk management activities across IB&M. The team develop and deploy the risk frameworks to allow the Group to take conscious exposures to credit, market, operational, compliance and insurance risks within a Board-approved appetite. Risk Management ensures that the Group has appropriate strategies and frameworks in place to assess, manage and report on credit, market, operational, compliance and insurance risks.

We offer hybrid working with a 50% in-office connection rate.

Do work that matters:

As an Executive Assistant in our team you will provide support to GM Treasury Markets and Commodities Risk and IBM Risk Chief Operating Officer.

On any given day you will:

• Provide efficient, professional delivery of administrative, secretarial and business support along with Complex diary and inbox management.
• Assist in meeting preparation, such as any packs or materials that are available for review prior to meetings. Coordinating agendas, minute taking, actions and tracking where required.
• Engagement managing for teams: i.e arranging events/functions/offsites/team building events (including catering where required).
• Assist largely with complex people HR management: providing advice referencing policies, job changes, whilst ensuring that the decisions made by the business aligns with IBM risk overall people strategy.
• Ensuring FTE reports are managed, updated with correct staffing staying on plan; as well as ensuring team org charts are updated regularly.
• Special Projects: Work closely with Market risk governance manager to manage and upkeep market regulatory matter dashboards utilising risk in site.
• Financial Management: Demonstrated contribution to your manager and team’s productivity plan and ensuring teams are spending within policy and budget, overall minimising risk to the BU. Keep track of expenses and keep EGM office updated with any expenditure.
• Support in active management of annual leave liability reporting for teams; as well as assist with office attendance tracking dashboards as required.
• Consistently assisting with ensuring GM’s meet key due dates by communicating and managing expectations with key stakeholders. As well as consistently Acting with Authority by troubleshooting any issues that may arise before reaching GM.
• Work closely with CRO Office: Co-ordination with governance/ paper submissions of required reporting with the timelines allocated with Board & ELT schedules. Act as an EGM EA delegate when required on occasions supporting our Chief Risk Officer IBM Risk.

We're interested in hearing from people who have:

• The ability to manage workflow, priorities, work well under pressure and be flexible.
• High level of pragmatic professionalism - face to face, over the phone and through correspondence.
• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.

At CommBank, we're committed to creating an accessible, inclusive and respectful workplace. If you require support or adjustments, please let us know. We welcome applications from people of all backgrounds and we're particularly committed to making a positive difference for Aboriginal and/or Torres Strait Islander Peoples. For support please contact 1800 989 ***.