Executive Assistant - Treasury Markets and Commodities Risk

CommBank; Sydney; Hybrid; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

CommBank is seeking an Executive Assistant to support the GM Treasury Markets and Commodities Risk and IBM Risk COO. The role covers advanced diary and inbox management, meeting preparation, and coordination of events, with a strong emphasis on HR support and staffing planning.

The position is hybrid, offering 50% in-office time, and involves close collaboration with risk governance, budgeting, and reporting to executives and the board.

Qualifications

• Ability to manage workflow and priorities.
• High level of pragmatic professionalism.
• Self-motivated with a proactive style and exceptional attention to detail.

Responsibilities

• Provide efficient administrative and diary management for the GM Treasury Markets and Commodities Risk and IBM Risk COO.
• Assist in meeting preparation, coordinating agendas and minute taking.
• Arrange events, offsites and team activities (including catering when required).
• Assist with complex HR management, advising on policies and personnel changes while aligning with risk strategy.
• Maintain accurate FTE reports and regularly update org charts.
• Support governance dashboards and regulatory matter tracking with market risk governance team.
• Monitor budgets and expenses to minimise risk and keep the office informed.
• Assist with annual leave liability reporting and attendance dashboards.
• Ensure meeting deadlines by communicating with stakeholders and act as EGM EA delegate when needed.
• Coordinate reporting with the CRO Office and board schedules.

Skills

Workflow management

Professionalism

Attention to detail

Customer service

Proactive mindset

Job description

Executive Assistant - Treasury Markets and Commodities Risk

IB&M Risk Management is responsible for oversight and advice on risk management activities across IB&M. The team develop and deploy the risk frameworks to allow the Group to take conscious exposures to credit, market, operational, compliance and insurance risks within a Board-approved appetite. Risk Management ensures that the Group has appropriate strategies and frameworks in place to assess, manage and report on credit, market, operational, compliance and insurance risks.

We offer hybrid working with a 50% in-office connection rate.

Do work that matters:

As an Executive Assistant in our team you will provide support to GM Treasury Markets and Commodities Risk and IBM Risk Chief Operating Officer.

On any given day you will:

• Provide efficient, professional delivery of administrative, secretarial and business support along with Complex diary and inbox management.
• Assist in meeting preparation, such as any packs or materials that are available for review prior to meetings. Coordinating agendas, minute taking, actions and tracking where required.
• Engagement managing for teams: i.e arranging events/functions/offsites/team building events (including catering where required).
• Assist largely with complex people HR management: providing advice referencing policies, job changes, whilst ensuring that the decisions made by the business aligns with IBM risk overall people strategy.
• Ensuring FTE reports are managed, updated with correct staffing staying on plan; as well as ensuring team org charts are updated regularly.
• Special Projects: Work closely with Market risk governance manager to manage and upkeep market regulatory matter dashboards utilising risk in site.
• Financial Management: Demonstrated contribution to your manager and team’s productivity plan and ensuring teams are spending within policy and budget, overall minimising risk to the BU. Keep track of expenses and keep EGM office updated with any expenditure.
• Support in active management of annual leave liability reporting for teams; as well as assist with office attendance tracking dashboards as required.
• Consistently assisting with ensuring GM’s meet key due dates by communicating and managing expectations with key stakeholders. As well as consistently Acting with Authority by troubleshooting any issues that may arise before reaching GM.
• Work closely with CRO Office: Co-ordination with governance/ paper submissions of required reporting with the timelines allocated with Board & ELT schedules. Act as an EGM EA delegate when required on occasions supporting our Chief Risk Officer IBM Risk.

We're interested in hearing from people who have:

• The ability to manage workflow, priorities, work well under pressure and be flexible.
• High level of pragmatic professionalism - face to face, over the phone and through correspondence.
• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.

At CommBank, we're committed to creating an accessible, inclusive and respectful workplace. If you require support or adjustments, please let us know. We welcome applications from people of all backgrounds and we're particularly committed to making a positive difference for Aboriginal and/or Torres Strait Islander Peoples. For support please contact 1800 989 ***.