Office Coordinator

Mildura Fruit Company; Leeton; On-site; AUD 60,000 - 75,000; Full time

Job summary

Pacific Fresh in Leeton, NSW is seeking an organised Office Coordinator to provide administrative support across the business, including reception, finance administration, contractor management and dispatch support.

As the first point of contact for visitors and callers, you will help keep our site running smoothly with a professional and welcoming presence while ensuring safety and confidentiality.

Qualifications

• Previous experience in an administration, reception or office coordination role.
• Strong Microsoft Office skills.
• Excellent communication and customer service skills.
• High attention to detail and strong organisational skills.
• Ability to manage multiple priorities in a busy environment.
• Professional, approachable and reliable.
• Demonstrated ability to maintain confidentiality and discretion.
• Commitment to workplace health and safety.
• Previous dispatch administration experience would be advantageous but is not essential.

Responsibilities

• Provide a professional and welcoming reception service for visitors, contractors and employees.
• Answer and direct incoming phone calls, emails and enquiries.
• Manage visitor sign-in processes and ensure site PPE requirements are met.
• Coordinate contractor inductions and maintain contractor records.
• Review and process supplier invoices accurately and in a timely manner.
• Order office, stationery, cleaning and tearoom supplies.
• Collect and distribute incoming mail and deliveries.
• Provide administrative support across multiple departments.
• Supply juice fruit information and related documentation as required.
• Provide relief support to Dispatch Administration during periods of leave or peak activity.
• Coordinate servicing, maintenance and registration requirements for company vehicles.
• Assist with staff functions, meetings and visitor catering arrangements.
• Maintain a clean, organised and professional office and reception environment.

Skills

Communication

Customer service

Attention to detail

Organisational skills

Multitasking

Professionalism

Confidentiality

Safety awareness

Tools

Microsoft Office

Job description

Office Coordinator

Pacific Fresh | Leeton, NSW

About the Opportunity

Pacific Fresh is seeking an organised and personable Office Coordinator to join our Leeton team.This is a diverse and fast-paced role that provides administrative support across the business,including reception, finance administration, contractor management and dispatch support.

As the first point of contact for visitors, contractors and callers, you will play an importantrole in creating a professional and welcoming experience while helping keep our site running smoothly.

Key Responsibilities

• Provide a professional and welcoming reception service for visitors, contractors and employees.
• Answer and direct incoming phone calls, emails and enquiries.
• Manage visitor sign-in processes and ensure site PPE requirements are met.
• Coordinate contractor inductions and maintain contractor records.
• Review and process supplier invoices accurately and in a timely manner.
• Order office, stationery, cleaning and tearoom supplies.
• Collect and distribute incoming mail and deliveries.
• Provide administrative support across multiple departments.
• Supply juice fruit information and related documentation as required.
• Provide relief support to Dispatch Administration during periods of leave or peak activity.
• Coordinate servicing, maintenance and registration requirements for company vehicles.
• Assist with staff functions, meetings and visitor catering arrangements.
• Maintain a clean, organised and professional office and reception environment.

About You

• Previous experience in an administration, reception or office coordination role.
• Strong Microsoft Office skills.
• Excellent communication and customer service skills.
• High attention to detail and strong organisational skills.
• Ability to manage multiple priorities in a busy environment.
• Professional, approachable and reliable.
• Demonstrated ability to maintain confidentiality and discretion.
• Commitment to workplace health and safety.
• Previous dispatch administration experience would be advantageous but is not essential.

Why Join Pacific Fresh?

At Pacific Fresh, you'll be part of a supportive team where no two days are the same.We offer the opportunity to work across a variety of functions, build strong relationshipsthroughout the business and contribute to the success of a leading Australian food manufacturer.