Executive Assistant to Two Leaders: Asset Mgmt

ONA Recruitment Pty Ltd; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

ONA Recruitment Pty Ltd is seeking an experienced Executive Assistant to support two senior leaders within a growing investment group in Sydney. The role focuses on high-level diary management, travel, and coordination to enable strategic decision-making.

You will also support people operations onboarding, training processes, and system improvements, while sharing front-of-house responsibilities with the broader EA team.

Qualifications

• Experience as an Executive Assistant or Personal Assistant.
• Strong track record with complex diaries, travel, meetings and competing priorities.
• Strong coordination and document management skills, with attention to detail and follow-through.
• Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel.
• Confidence with new technology and AI tools.

Responsibilities

• EA to Head of Asset Management, around 75% of the role, managing diary, travel and priorities to support growth.
• Prepare board papers, briefing notes, and executive presentations.
• Coordinate monthly/quarterly reporting cycles including property, leasing, risk, asset plans and budget reviews.
• Keep the wider team organized, follow up deliverables and maintain registers/records.
• Provide ad-hoc EA support to Head of People, including onboarding and process improvements.
• Support front-of-house duties within the EA group (greeting visitors, answering calls, setting up meetings).

Skills

Executive Assistant experience

Diary management

Travel coordination

Document management

MS Office

AI tools familiarity

Tools

Microsoft Office Suite

AI tools (Copilot, Claude)

Job description

ONA Recruitment Pty Ltd is seeking an experienced Executive Assistant to support two senior leaders within a growing investment group in Sydney. The role focuses on high-level diary management, travel, and coordination to enable strategic decision-making.

You will also support people operations onboarding, training processes, and system improvements, while sharing front-of-house responsibilities with the broader EA team.