Executive Assistant to Two GMs: Fast-Paced Data & Finance

Commonwealth Bank; Sydney; On-site; AUD 90,000 - 115,000; Full time

Job summary

Commonwealth Bank is seeking an experienced Executive Assistant to support two General Managers within the Chief Data Office and Risk & Finance Technology team. You will be a trusted partner, helping leaders maximise their effectiveness through exceptional coordination, organisation and stakeholder management.

In this fast-paced role you will manage diaries, coordinate meetings and events, prepare papers, and support recruitment and onboarding, reporting and budgets as needed.

Qualifications

• Experience supporting senior leaders in a complex, fast-paced environment.
• Proactive, solutions-focused with ability to own tasks.
• Exceptional organisational skills and attention to detail.
• Strong judgement and discretion handling sensitive information.
• Ability to manage multiple priorities and work under pressure.
• Excellent written and verbal communication.
• Stakeholder management and relationship-building across levels.
• Advanced proficiency across the Microsoft Office suite.

Responsibilities

• Providing proactive, efficient and high-quality executive support to two General Managers.
• Managing complex diaries, resolving scheduling conflicts and ensuring time is aligned with priorities.
• Monitoring and managing inboxes, prioritising correspondence and responding where appropriate.
• Coordinating meetings, leadership forums, events, offsites, conferences and team activities.
• Preparing and distributing agendas, papers, presentations, pre-reading materials, minutes and actions.
• Reviewing materials to identify matters requiring executive attention, decisions or follow-up.
• Tracking actions and following up with owners for timely completion.
• Attending leadership meetings and events as required.
• Coordinating travel, appointments and associated arrangements.
• Establishing trusted relationships with business partners, EAs and stakeholders.
• Supporting recruitment, onboarding, reporting, budgeting and other operational activities.
• Providing broader administrative support to the leadership team when needed.

Skills

Executive support

Diary management

Stakeholder management

MS Office proficiency

Tools

Microsoft Office

Job description

Commonwealth Bank is seeking an experienced Executive Assistant to support two General Managers within the Chief Data Office and Risk & Finance Technology team. You will be a trusted partner, helping leaders maximise their effectiveness through exceptional coordination, organisation and stakeholder management.

In this fast-paced role you will manage diaries, coordinate meetings and events, prepare papers, and support recruitment and onboarding, reporting and budgets as needed.