Executive Assistant to General Managers

Coleambally; Australia; Presencial; AUD 90.000 - 140.000; Jornada completa

Descripción de la vacante

CommBank is seeking an experienced Executive Assistant to support two General Managers in a fast-paced environment. You will coordinate complex schedules, manage inboxes, and prepare meeting materials while building strong relationships with stakeholders across the organisation.

You will contribute to recruitment activities, budgeting support, and broader administrative tasks, ensuring executives remain focused on priorities and decisions that drive business outcomes.

Formación

• Experience supporting senior leaders in a complex, fast-paced environment.
• Strong organisational skills and attention to detail.
• Ability to handle sensitive information with discretion.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities under pressure.
• Proactive, solutions-focused with ownership.

Responsabilidades

• Provide proactive, efficient executive support to two General Managers.
• Manage complex diaries and scheduling conflicts to align time with priorities.
• Monitor and manage inboxes, prioritise correspondence and assist with responses.
• Coordinate meetings, leadership forums, events and travel arrangements.
• Prepare agendas, papers, minutes and action items for leadership meetings.
• Review materials for executive attention and follow-up needs.
• Track actions and ensure timely completion with owners.
• Support recruitment and onboarding activities as needed.
• Assist with reporting, budgeting and other operational tasks.

Conocimientos

Executive support

Diary management

Stakeholder management

Microsoft Office

Communication

Problem solving

Herramientas

Microsoft Office

Descripción del empleo

See yourself in our team

The Chief Data Office and Risk & Finance Technology team is responsible for driving the Group's data and technology priorities across risk, finance and enterprise data capabilities. The team delivers strategic initiatives that strengthen our data foundations, support regulatory and business outcomes, and enable the organisation to make better decisions through data.

We're looking for an experienced Executive Assistant to support two General Managers within this dynamic and fast-paced environment. You'll be a trusted partner, helping leaders maximise their effectiveness through exceptional coordination, organisation, stakeholder management and executive support.

Do work that matters

In this varied and fast-paced role, you will work closely with the General Managers to manage competing priorities, coordinate key activities and ensure their time and attention are focused where they can have the greatest impact.

You will take ownership of tasks, anticipate requirements and follow through on commitments on behalf of the executives. You will also build strong relationships across the broader team and with key stakeholders, business partners and the Executive Assistant community.

Your responsibilities will include

• Providing proactive, efficient and high-quality executive support to two General Managers
• Managing complex diaries, resolving scheduling conflicts and ensuring executive time is aligned with key priorities
• Monitoring and managing inboxes, prioritising correspondence and assisting with responses
• Coordinating meetings, leadership forums, events, offsites, conferences and team activities
• Preparing and distributing agendas, meeting papers, presentations, pre-reading materials, minutes and action items
• Reviewing meeting materials to identify matters requiring executive attention, decisions or follow-up
• Tracking actions and following up with owners to support timely completion
• Attending selected leadership meetings and events as required
• Coordinating travel, appointments and associated arrangements
• Establishing strong and trusted working relationships with business partners, Executive Assistants and stakeholders across the organisation
• Supporting recruitment and onboarding activities
• Assisting with reporting, budget coordination and other operational activities
• Providing broader administrative support to the leadership team when required.

We’re interested in hearing from people who have

• Demonstrated experience supporting senior leaders in a complex and fast-paced environment
• A proactive and solutions-focused approach, with the ability to anticipate needs and take ownership
• Exceptional organisational skills and attention to detail
• Strong judgement, discretion and the ability to handle sensitive information appropriately
• The ability to manage multiple priorities, work effectively under pressure and adapt to changing requirements
• Excellent written and verbal communication skills
• Strong stakeholder management skills and the ability to build trusted relationships at all levels
• Advanced proficiency across the Microsoft Office suite
• A collaborative mindset and a genuine commitment to providing outstanding support
• The confidence to work independently while contributing positively to a broader Executive Assistant and leadership community.

This is an exciting opportunity to work at the centre of a dynamic leadership team, contribute to meaningful priorities and help two senior executives and their teams perform at their best.

At CommBank, we're committed to creating an accessible, inclusive and respectful workplace. If you require support or adjustments, please let us know. We welcome applications from people of all backgrounds and we're particularly committed to making a positive difference for Aboriginal and/or Torres Strait Islander Peoples. For support please contact 1800 989 696.