Executive Assistant to the Principal

Kimberley College; Logan City; On-site; AUD 85,000 - 120,000; Full time

Benefits offered by this job

Salary packaging

Professional development

Employee Assistance Program

First Aid training

CPR training

Staff fee concession

Job summary

Kimberley College is seeking an experienced executive assistant to provide high-level support to the Principal and College leadership. You will manage calendars, prepare confidential documents, and coordinate governance meetings while maintaining secure records and ensuring timely actions.

The role requires strong organisational skills, discretion and the ability to work independently within a collaborative team.

Qualifications

• Substantial experience in an executive assistant, governance support or comparable senior administrative role
• Exceptional organisational and time-management skills
• Strong written communication and proofreading skills
• Experience supporting a Board or committees, including minutes and action tracking
• Excellent interpersonal skills and discretion
• Sound judgement and handling of confidential information
• Advanced digital literacy with Microsoft 365 and electronic records systems
• Attention to detail and high-quality presentation
• Ability to work independently within a collaborative team

Responsibilities

• Provide proactive executive and administrative support to the Principal and Business Manager/Company Secretary
• Manage diaries, appointments, correspondence, meetings and stakeholder engagements
• Prepare and proofread confidential correspondence, reports, briefing papers and presentations
• Coordinate Board and committee meeting schedules, agendas, papers, minutes and action records
• Maintain secure executive and governance records, calendars, registers and document-control processes
• Monitor actions, commitments and deadlines arising from meetings and College priorities
• Liaise professionally with Board members, senior leaders, staff, families, external advisers and other stakeholders
• Contribute to improvements of executive office and governance administration systems and processes

Skills

Executive support

Governance experience

Board/minutes

Time management

Written communication

Interpersonal skills

Discretion

Attention to detail

Independent worker

Team collaboration

Tools

Microsoft 365

Electronic records systems

Document management

Job description

Key responsibilities

• Provide proactive, high-level executive and administrative support to the Principal and Business Manager/Company Secretary
• Manage diaries, appointments, correspondence, meetings, and stakeholder engagements
• Prepare and proofread confidential correspondence, reports, briefing papers, presentations and other executive documents
• Coordinate Board and committee meeting schedules, agendas, papers, minutes, action records and meeting logistics
• Maintain secure executive and governance records, calendars, registers and document-control processes
• Monitor actions, commitments and deadlines arising from meetings and College priorities
• Liaise professionally with Board members, senior leaders, staff, families, external advisers and other stakeholders
• Contribute to the ongoing improvement of executive office and governance administration systems and processes

About you

• Substantial experience in an executive assistant, governance support, company secretariat support or comparable senior administrative role
• Exceptional organisational and time-management skills, with the capacity to manage competing priorities and fixed deadlines
• Highly developed written communication, proofreading and document-preparation skills
• Experience supporting a Board, Council or committees, including preparing agendas and papers, taking minutes and tracking actions
• Excellent interpersonal skills and the ability to communicate with confidence, tact and discretion
• Sound judgement, initiative and a strong record of handling sensitive and confidential information
• Advanced digital literacy, including proficiency with Microsoft 365 and electronic records systems
• Strong attention to detail and a commitment to accurate records and high-quality presentation
• The ability to work independently while contributing positively to a collaborative executive team
• Must hold, or be eligible to obtain, a current Working with Children Check (Blue Card)

Attractive executive remuneration package commensurate with qualifications and experience

Opportunity to work closely with the Principal, Board and senior leadership team

Prep to Year 12 College with staff concession on fees for children attending Kimberley College

Professional, supportive and welcoming staff culture

Salary sacrificing opportunities

Access to professional learning and leadership development opportunities

First Aid and CPR training

Access to Employee Assistance Program

Kimberley College is committed to sustaining an inclusive workplace for current and future employees. The College strives to create a positive, barrier-free recruitment process. Please contact the College if you require a workplace adjustment to participate in our recruitment processes.

A position description is available on the College website.