Administrative Assistant

NGARE EMPLOYMENT SOLUTIONS PTY LTD; Warrnambool; On-site; AUD 65,000 - 75,000; Full time

Job summary

King’s College is a Christian independent school in Warrnambool seeking an Administration Assistant – Level 4.2 to provide professional administrative support across the College. The role requires autonomy, strong organisation, ability to manage competing priorities, maintain confidential records and communicate with a wide range of stakeholders.

Current requirements include qualifications in business or education administration and proficiency with Microsoft 365; school administration

Qualifications

• Experience in a professional administrative environment.
• Experience in a school/education environment is highly regarded.
• High-level proficiency with Microsoft 365.
• Experience with databases or student management systems.
• Experience handling confidential information.

Responsibilities

• Provide high-quality administrative support across the College.
• Answer phone calls and handle enquiries from parents and staff.
• Maintain accurate and confidential records.
• Support General Office operations and multiple areas as required.

Skills

Administrative capability

Independent work

Attention to detail

Communication skills

Confidentiality handling

Problem-solving

Team collaboration

Education

Business administration

Education administration

Equivalent relevant experience

Tools

Microsoft 365

Student information systems

Databases

Job description

Administration Assistant: Full -time

Classification: Education Schools General Staff Level 4.2

Reports to: Head of Administration / Business Manager

King’s College is an ELC to Year 12 Christian independent school located in the coastal city of Warrnambool in south-west Victoria. The College is a member of Independent Schools Victoria and Christian Schools Australia. The College was founded in 1986 by the Presbyterian Church and seeks to appoint staff who are passionate about education, with the highest professional skills who actively support the Christian teachings and values of the school. This will be visibly demonstrated through an active Christian faith demonstrated through a Biblical worldview that demonstrates the College values of faith, excellence, integrity, respect, perseverance, and humility. All staff must also be committed to a culture that supports and embraces Child Safe Standards.

The College values are:

Faith | Excellence | Integrity | Respect | Perseverance | Humility

All staff are expected to contribute to a culture that prioritises student wellbeing, safety and inclusion and supports and embraces the Child Safe Standards.

Position Overview

The Administration Assistant – Level 4.2 provides high-quality, professional and responsive administrative support across the College.

The position requires a high level of administrative competence, initiative, judgement and organisational ability. The successful applicant will be expected to work with a significant degree of autonomy, manage competing priorities, maintain accurate and confidential records, communicate professionally with a wide range of stakeholders and contribute to the efficient and effective operation of the College.

The role will involve responsibility for a range of administrative processes and systems and may support multiple areas of College operations. The position requires the ability to identify issues, resolve routine problems, exercise sound judgement and escape matters appropriately.

Administration Assistants provide administrative support to the College by answering phone calls, handling enquiries from parents and staff and providing support to the General Office. All applicants should respond to the Selection Criteria. The College reserves the right to interview candidates and hire according to skill level prior to the closing date.

Key Responsibilities & Selection Criteria description should be downloaded and must be addressed to be considered for this role.

Key Capabilities

• High-level administrative and organisational capability.
• The ability to work independently and exercise initiative and sound judgement.
• Strong attention to detail and a commitment to accuracy.
• The ability to manage competing priorities, deadlines and interruptions.
• Strong written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• High-level computer literacy and confidence learning new systems.
• The ability to maintain confidentiality and appropriately manage sensitive information.
• Strong problem-solving and decision-making skills.
• A proactive, flexible and solutions-focused approach.
• The ability to work collaboratively as part of a professional administration team.
• The capacity to remain calm, professional and effective under pressure.
• A commitment to continuous improvement and professional development.

Qualifications and Experience

The successful applicant will ideally possess:

• Relevant qualifications in business administration, education administration or a related field, or equivalent relevant experience.
• Demonstrated experience in a professional administrative environment.
• Experience working within a school or education environment will be highly regarded.
• High-level proficiency in Microsoft 365 applications. Experience working with databases, student management systems or other administrative information systems.
• Experience handling confidential and sensitive information.

Current Working with Children Check, National Police Check and satisfactory completion of all required employment screening processes.

Other Duties

The duties listed above are indicative and may be varied from time to time to meet the operational requirements of the College. The successful applicant may be required to undertake other duties consistent with the classification, skills and responsibilities of the position as reasonably directed by the Principal, Head of Administration or Business Manager. The College reserves the right to amend this Position Description following appropriate consultation to reflect changes in organisational requirements, systems, legislation or College operations.