Executive Assistant to Group Executive

ASX; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

ASX in Sydney seeks an experienced Executive Assistant to the Group Executive, providing proactive, trusted, high-quality support. You will manage priorities, diary, inbox, travel and expenses, and coordinate governance commitments in a fast-paced environment.

You will build strong relationships with internal and external stakeholders, coordinate meetings and travel, and exercise discretion on confidential matters while delivering accurate, professional work across all interactions.

Qualifications

• Significant experience supporting a senior executive at Executive Leadership Team / C-suite level.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Exceptional organisational, planning and coordination skills.
• Strong written and verbal communication skills.
• High levels of discretion, professionalism and judgement with confidential information.
• Strong attention to detail and commitment to quality.
• Proven ability to work independently, take initiative and anticipate needs.
• Advanced Microsoft 365 skills.

Responsibilities

• Act as trusted partner to the Group Executive, anticipating priorities, managing competing demands and supporting effective strategic leadership and stakeholder engagement.
• Manage and optimise the Group Executive's diary, inbox, action items and workflow, ensuring priorities are coordinated and critical matters progress.
• Develop understanding of divisional priorities and stakeholder relationships, using sound judgement to identify, elevate, delegate and coordinate matters requiring executive attention.
• Build and maintain effective relationships with internal and external stakeholders, acting as a professional and trusted point of contact on behalf of the Group Executive.
• Coordinate executive meetings, leadership forums and stakeholder engagements, including agendas, briefing materials, correspondence, logistics and action tracking.
• Monitor governance obligations, reporting deadlines, approvals and key divisional deliverables to ensure commitments are met.
• Manage domestic and international travel end to end, including itineraries, logistics, contingencies and expense reconciliation.
• Complete all administrative activities accurately, efficiently and in accordance with ASX policies and procedures.
• Identify and implement opportunities to improve administrative processes, executive office efficiency and ways of working.
• Exercise sound judgement and discretion when handling confidential, commercially sensitive, regulatory and people-related matters.
• Deliver consistently accurate, professional and high-quality work across all interactions and outputs.

Skills

Executive support

Multitasking

Prioritisation

Stakeholder engagement

Discretion

Communication

Organisation

Tools

Microsoft 365

Job description

ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

www.asx.com.au/about/careers/a-great-place-to-work

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines.

We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.

Role overview

Enable the Group Executive to perform at their best by providing proactive, trusted and high-quality executive support. Acting as a close partner to the Group Executive, this role creates capacity and momentum by managing priorities, diary, inbox, tasks, travel, expenses, key internal and external stakeholder interactions and governance commitments. The role requires sound judgement, professionalism, discretion, initiative and a highly organised approach to managing competing priorities in a dynamic and fast-paced environment.

Your team

ASX Supervision is responsible for supervising listed entities and market participants to support fair, orderly and transparent markets and fair and effective facilities, maintain market integrity, strengthen investor confidence, and contribute to financial system stability. ASX Supervision comprises four teams: Participants Supervision, Listings Supervision, Enforcement, and Transformation and Operational Performance. ASX Supervision works closely with regulators, market participants, listed entities and other stakeholders to support confidence in Australia's financial markets. The division is focused on achieving supervisory excellence through a proactive, risk-based, visible and transparent approach to supervision.

Your responsibilities

• Act as a trusted partner to the Group Executive, anticipating priorities, managing competing demands and supporting effective strategic leadership and stakeholder engagement.
• Manage and optimise the Group Executive's diary, inbox, action items and workflow, ensuring priorities are coordinated and critical matters progress.
• Develop a strong understanding of divisional priorities and stakeholder relationships, using sound judgement to identify, elevate, delegate and coordinate matters requiring executive attention.
• Build and maintain effective relationships with internal and external stakeholders, acting as a professional and trusted point of contact on behalf of the Group Executive.
• Coordinate executive meetings, leadership forums and stakeholder engagements, including agendas, briefing materials, correspondence, logistics and action tracking.
• Monitor governance obligations, reporting deadlines, approvals and key divisional deliverables to ensure commitments are met and emerging priorities are managed proactively.
• Manage domestic and international travel end to end, including itineraries, logistics, contingencies and expense reconciliation.
• Complete all administrative activities accurately, efficiently and in accordance with ASX policies and procedures.
• Identify and implement opportunities to improve administrative processes, executive office efficiency and ways of working.
• Exercise sound judgement and discretion when handling confidential, commercially sensitive, regulatory and people-related matters.
• Deliver consistently accurate, professional and high-quality work across all interactions and outputs.

Your experience and qualifications

Must have

• Significant experience supporting a senior executive, preferably at Executive Leadership Team, C-suite or equivalent level.
• Demonstrated ability to manage multiple competing priorities in a fast-paced and complex environment.
• Exceptional organisational, planning and coordination skills.
• Strong written and verbal communication skills.
• High levels of discretion, professionalism and judgement when handling confidential information.
• Strong attention to detail and commitment to quality.
• Proven ability to work independently, take initiative and anticipate needs.
• Advanced Microsoft 365 skills.

Nice to have

• Experience within financial services, legal, regulatory, compliance or professional services environments.
• Experience coordinating executive-level stakeholder engagement.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.

We support flexible working and offer hybrid working options.