Executive Assistant to Group Executive

Australian Securities Exchange; Sydney; Hybrid; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid working options

Flexible working arrangements

Job summary

Australian Securities Exchange is seeking an experienced executive assistant to support the Group Executive. The role focuses on proactive prioritisation, diary and inbox management, travel and expenses, and coordinating governance commitments.

You will build strong relationships with internal and external stakeholders, ensure timely communications, and drive efficiency across the executive office in a hybrid Sydney-based environment.

Qualifications

• Significant experience supporting a senior executive or C-suite level.
• Exceptional organisational, planning and coordination skills.
• Strong written and verbal communication abilities.
• High levels of discretion and professional judgement with confidential information.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive and able to work independently and take initiative.

Responsibilities

• Act as trusted partner to the Group Executive, prioritising and coordinating priorities.
• Manage the Group Executive's diary, inbox, tasks and travel end-to-end.
• Coordinate executive meetings, governance commitments and stakeholder engagements.
• Maintain professional relationships with internal and external stakeholders.
• Ensure timely, accurate governance reporting and approvals.
• Identify process improvements to increase executive office efficiency.

Skills

Executive support

Diary management

Stakeholder engagement

Discretion & judgement

Organisational skills

Independent initiative

Tools

Microsoft 365

Job description

Australian Securities Exchange – Sydney NSW

ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you're joining a company with a strong purpose - to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

www.asx.com.au/about/careers/a-great-place-to-work

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines.

We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

Role overview

Enable the Group Executive to perform at their best by providing proactive, trusted and high-quality executive support. Acting as a close partner to the Group Executive, this role creates capacity and momentum by managing priorities, diary, inbox, tasks, travel, expenses, key internal and external stakeholder interactions and governance commitments. The role requires sound judgement, professionalism, discretion, initiative and a highly organised approach to managing competing priorities in a dynamic and fast-paced environment.

Your team

ASX Supervision is responsible for supervising listed entities and market participants to support fair, orderly and transparent markets and fair and effective facilities, maintain market integrity, strengthen investor confidence, and contribute to financial system stability. ASX Supervision comprises four teams: Participants Supervision, Listings Supervision, Enforcement, and Transformation and Operational Performance. ASX Supervision works closely with regulators, market participants, listed entities and other stakeholders to support confidence in Australia's financial markets. The division is focused on achieving supervisory excellence through a proactive, risk-based, visible and transparent approach to supervision.

Your responsibilities

• Act as a trusted partner to the Group Executive, anticipating priorities, managing competing demands and supporting effective strategic leadership and stakeholder engagement.

• Manage and optimise the Group Executive's diary, inbox, action items and workflow, ensuring priorities are coordinated and critical matters progress.

• Develop a strong understanding of divisional priorities and stakeholder relationships, using sound judgement to identify, **escalate**, delegate and coordinate matters requiring executive attention.

• Build and maintain effective relationships with internal and external stakeholders, acting as a professional and trusted point of contact on behalf of the Group Executive.

• Coordinate executive meetings, leadership forums and stakeholder engagements, including agendas, briefing materials, correspondence, logistics and action tracking.

• Monitor governance obligations, reporting deadlines, approvals and key divisional deliverables to ensure commitments are met and emerging priorities are managed proactively.

• Manage domestic and international travel end to end, including itineraries, logistics, contingencies and expense reconciliation.

• Complete all administrative activities accurately, efficiently and in accordance with ASX policies and procedures.

• Identify and implement opportunities to improve administrative processes, executive office efficiency and ways of working.

• Exercise sound judgement and discretion when handling confidential, commercially sensitive, regulatory and people-related matters.

• Deliver consistently accurate, professional and high-quality work across all interactions and outputs.

Your experience and qualifications

Must have

• Significant experience supporting a senior executive, preferably at Executive Leadership Team, C-suite or equivalent level.

• Demonstrated ability to manage multiple competing priorities in a fast-paced and complex environment.

• Exceptional organisational, planning and coordination skills.

• Strong written and verbal communication skills.

• High levels of discretion, professionalism and judgement when handling confidential information.

• Strong attention to detail and commitment to quality.

• Proven ability to work independently, take initiative and anticipate needs.

• Advanced Microsoft 365 skills.

Nice to have

• Experience within financial services, legal, regulatory, compliance or professional services environments.

• Experience coordinating executive-level stakeholder engagement.

We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values.

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.