Executive Assistant - Multiple Positions Available

University of Technology Sydney; Sydney; On-site; AUD 101,000 - 110,000; Full time

Benefits offered by this job

Flexible work practices

Parental leave

Salary packaging opportunities

Job summary

University of Technology Sydney is recruiting multiple Executive Assistants to support senior leaders across faculties and divisions. The role involves managing complex diaries, coordinating meetings, travel and events, and providing high-level administrative support in a fast-paced university environment.

This recruitment campaign offers multiple full-time and part-time positions across faculties and divisions, with a strong focus on collaboration and stakeholder engagement.

Qualifications

• Extensive experience providing high-level executive support to senior leaders in a large or complex organisation.

Responsibilities

• Manage complex diaries, meetings and executive workflows, including agendas, papers, minutes, action items, correspondence and follow-up activities.

Skills

Organisational skills

Time management

Analytical skills

Written communication

Verbal communication

MS Office

Enterprise systems

AI applications

Education

Degree in a relevant field

Tools

Microsoft 365

ERP / Enterprise systems

Job description

University-wide opportunities across UTS Faculties and Divisions

About UTS

At UTS, we’re a young, globally recognised university known for doing things differently. Based in the heart of Sydney, we work closely with industry, government, and the community to focus on outcomes that matter. Our strength lies in how we bring creativity, technology and innovation together to make a practical difference. We’re Australia's leading young university and consistently sit within the top 100 universities globally a reflection of the scale of our ambition and the contribution of our people. When you join UTS, you become part of a community that values inclusion, supports access to education, and works towards positive change in society.

About the Team

UTS is recruiting multiple Executive Assistants (2.5) to support senior leaders across faculties and one division in the University. These roles work within collaborative faculty, divisional and university-wide networks, partnering with academic and professional staff to enable effective leadership and smooth day-to-day operations. We are seeking to fill vacancies within the following faculties/division;

• Faculty of Design and Society (1 FTE- full time role);
• Faculty of Business (1 FTE – full-time role); and
• International Division (0.5 FTE - part-time role 17.5 hours per week)

About the Role

As an Executive Assistant, you will provide high-level executive and administrative support to one senior leader or up to three senior leaders within a UTS faculty. You will coordinate complex diaries, communications, meetings, travel, committee activities, events and projects while developing effective working relationships across the University.

Operating in a fast-paced and high-volume environment, you will exercise sound judgement, initiative and discretion to manage competing priorities and ensure accurate, timely support. Multiple positions are available across UTS faculties through this university-wide recruitment campaign.

About You

You are a proactive and highly organised executive support professional who can anticipate priorities, communicate confidently and deliver high-quality work under pressure. You bring sound judgement, discretion and a collaborative approach, with the agility and digital capability to work effectively across a complex organisation.

Role Responsibilities

• Manage complex diaries, meetings and executive workflows, including agendas, papers, minutes, action items, correspondence and follow-up activities.
• Coordinate executive communications, travel, external engagements, committee support, events and projects, liaising with senior internal and external stakeholders.
• Administer approvals, delegations, purchasing, expenses, HR-related processes and records in line with relevant requirements and the authority of the role.
• Improve administrative processes and use technology to streamline workflows, while contributing to a collaborative executive support network and providing back-up support when required.

Skills, attributes and knowledge

• Excellent organisational, time management, analytical and problem-solving skills, with the ability to prioritise competing demands and remain solution-focused under pressure.
• Excellent written and verbal communication skills, with confidence preparing executive correspondence, reports and presentations and engaging with stakeholders at all levels.
• High-level proficiency in Microsoft Office applications and enterprise systems, with the ability to adopt emerging technologies, workflow tools and artificial intelligence applications.
• Demonstrated initiative, sound judgement, diplomacy and discretion, together with a collaborative approach and strong service orientation.

Experience

• Extensive experience providing high-level executive support to senior leaders in a large or complex organisation.
• Demonstrated experience managing complex schedules, meetings, correspondence, travel and competing executive priorities.
• Experience liaising effectively with a broad range of internal and external stakeholders, including senior leaders.
• Relevant degree qualification with subsequent experience, extensive specialist administrative experience, or an equivalent combination of education, training and experience. Experience in the tertiary education sector is highly regarded.

What We Offer

Base Salary Range: $101,262.00 - $109,641.00 (HEW 6) Plus 17% Superannuation (Pension)

There are two full-time and one part-time position available

UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities.

Closing Date: 19th October 2026 at 11.59 pm (AEST) You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

This position is being advertised concurrently, internally, and externally. In accordance with UTS policy, priority consideration will be given to suitably qualified redeployment candidates, while applications are also welcomed from suitable candidates in the external market.

Please Note: Successful Candidates will have the opportunity to express interest in their preferred faculty or Division during the interview process. Preferences will be considered alongside the requirements of the available positions.

Accessibility

UTS Recruitment is committed to digital accessibility. If you experience any difficulty with the content of our advertising, please let us know so we can ensure our information is accessible to everyone.

In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway, please contact UTS Recruitment for assistance.

UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ+ and applicants from culturally and linguistically diverse backgrounds.

General enquiries or issues with your application may be directed to [e-mail]