Executive Assistant to the CEO

Wayside Chapel Evangelical Free Church of America Inc; Sydney; Hybrid; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Five weeks’ annual leave

Flexible/hybrid working

Salary packaging

Cultural loading allowance

Employee Assistance Program

Tenure Leave after 2 years employment

Job summary

Wayside Chapel in Sydney seeks an Executive Assistant to provide high‑level support to the CEO/Pastor, coordinate governance and ELT/Board processes, and drive decisions to action in a fast‑paced environment.

The role requires exceptional organisation, discretion with confidential information, calendar management, meeting papers and minutes, stakeholder liaison, and project coordination with flexible/hybrid work arrangements.

Qualifications

• Experience providing high‑level executive support to a CEO or senior leader.
• Experience coordinating governance and board processes and papers.
• Strong written and verbal communication with discretion.

Responsibilities

• Provide high‑level executive support to the CEO/Pastor and manage priorities.
• Coordinate meetings, briefings, correspondence and activities for the CEO.
• Manage complex calendars and confidential matters with discretion.
• Coordinate Board/Committee processes, papers, minutes and follow‑ups.
• Support governance records, reporting and ELT meeting coordination.
• Build relationships with internal and external stakeholders and partners.
• Lead and coordinate projects on behalf of the CEO/Pastor.
• Oversee travel arrangements and financial reconciliations for the Office of the CEO.
• Identify risks and ensure key decisions are delivered.

Skills

Executive support

Calendar management

Board & governance support

Stakeholder liaison

Tools

Microsoft Office

Job description

Join Wayside in a pivotal role at the centre of the organisation, providing high-level support to the CEO/Pastor and helping ensure the smooth operation of the Executive Leadership Team and Board.

As Executive Assistant, you'll oversee executive and governance processes, manage competing priorities, coordinate key organisational activities and help drive decisions through to action. This is an influential role for a highly organised professional who thrives in a fast‑paced environment and enjoys working closely with senior leaders and stakeholders.

ABOUT THE ROLE

• Provide high-level executive support to the CEO/Pastor, ensuring their time, priorities and commitments are effectively managed.
• Act as a trusted partner to the CEO/Pastor, anticipating needs and coordinating meetings, briefings, correspondence and key activities.
• Manage complex calendars, stakeholder communications and confidential matters with discretion and professionalism.
• Coordinate Board and Committee processes, including meeting preparation, papers, minutes and action tracking.
• Support strong governance practices by maintaining accurate records, documentation and reporting processes.
• Coordinate Executive Leadership Team (ELT) meetings, monitor follow-up actions and help drive organisational accountability.
• Build and maintain positive relationships with internal and external stakeholders, partners and supporters.
• Lead and coordinate projects on behalf of the CEO/Pastor, including research, reporting and strategic initiatives, as required.
• Oversee administrative systems, records management, travel arrangements and financial reconciliations for the Office of the CEO.
• Identify risks, resolve competing priorities and help ensure key organisational decisions and commitments are delivered.
  

ABOUT YOU

• Proven experience providing high-level executive support to a CEO, Managing Director or equivalent senior leader, ideally including Board support.
• Exceptional organisational skills with the ability to manage competing priorities, complex schedules and tight deadlines.
• Strong written and verbal communication skills, with experience preparing correspondence, reports, briefings, agendas and meeting minutes.
• Highly professional and discreet, with sound judgement when handling sensitive and confidential information.
• Skilled at building trusted relationships with senior leaders, Board members and a wide range of internal and external stakeholders.
• Strong working knowledge of Microsoft Office.
  

ABOUT US

Wayside Chapel has provided unconditional love, care and support to the most marginalised people on and around the streets of Sydney since 1964. Our mission is to create a community with no ‘us and them’, and address underlying issues of inequality, wellbeing and loneliness. From our centres in Kings Cross and Bondi and through outreach teams, we offer a range of support services that place dignity, respect and low at the heart of what we do. Every day, we walk alongside people facing homelessness, addiction, mental health challenges and isolation. We provide care that is trauma‑informed, respectful and human.

Our Values

• Connection - Moving Together
• Accountability - Doing the Work
• Dignity - Seeing the Person
• Courage - Staying in the Room
• Openness - Looking a Little Deeper

WHAT'S IN IT FOR YOU?

• Five weeks’ annual leave
• Flexible/hybrid working options
• $15,900 of your annual salary tax‑fee through generous NFP salary packaging
• Paid cultural and ceremonial leave for First Nations employees
• Cultural loading allowance
• Employee Assistance Program – free, confidential counselling service
• Tenure Leave after 2 years employment
• Gifted day of Christmas Leave

Wayside is a registered portable long service leave employer

Wayside is an Equal Opportunity Employer that provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

Before an offer of employment, candidates will be required to complete the pre-employment checks, including reference checks and a background check.