Executive Assistant to CEO & Leadership Team

River Sands Pty Ltd.; Brisbane; Hybrid; AUD 85,000 - 115,000; Full time

Benefits offered by this job

Flexible work arrangements

Occasional work-from-home

Job summary

River Sands Pty Ltd is seeking an Executive Assistant to the CEO & Leadership Team to manage complex calendars, board logistics, and high-level administration. You will support governance activities, prepare executive documents, and act as a central point of coordination across the business.

With a strong focus on confidentiality and proactive support, you will enable senior leaders to focus on strategic priorities while leveraging ERP/CRM tools such as Pronto and HubSpot to optimise processes.

Qualifications

• Proven experience supporting senior executives, preferably at CEO or Executive Team level.
• Experience coordinating Board meetings and governance-related activities.
• Advanced Microsoft Office skills, particularly Excel and PowerPoint.
• Strong reporting, analytical and document preparation skills.

Responsibilities

• Manage complex diaries, schedules and executive priorities
• Coordinate appointments, meetings, travel and accommodation arrangements
• Screen and manage calls, emails and correspondence
• Prepare agendas, reports, presentations and executive documentation
• Take meeting minutes and ensure actions are tracked through to completion
• Support the CEO and Leadership Team with day-to-day administration and strategic initiatives
• Coordinate Board meeting schedules and logistics
• Prepare, collate and distribute Board papers
• Maintain corporate records, registers and filing systems
• Administer pricing and tender documentation

Skills

Executive support

MS Office proficiency

Board governance

Reporting & document prep

ERP/CRM experience

Tools

Pronto ERP

HubSpot CRM

Microsoft Excel

PowerPoint

Job description

Executive Assistant to CEO & Leadership Team

Reporting directly to the CEO and working closely with the Leadership Team, you will play a pivotal role in ensuring the smooth and effective operation of the executive office. This is far more than diary management. You will be a key organisational resource, managing priorities, coordinating critical activities, supporting governance processes and anticipating the needs of senior stakeholders before they arise. You will be trusted with highly confidential information and will become a central point of coordination across the business.

Key responsibilities

Manage complex diaries, schedules and executive priorities

Coordinate appointments, meetings, travel and accommodation arrangements

Screen and manage calls, emails and correspondence

Prepare agendas, reports, presentations and executive documentation

Take meeting minutes and ensure actions are tracked through to completion

Support the CEO and Leadership Team with day-to-day administration and strategic initiatives

Coordinate Board meeting schedules and logistics

Prepare, collate and distribute Board papers

Maintain corporate records, registers and filing systems

Administer pricing and tender documentation

About you

Proven experience supporting senior executives, preferably at CEO or Executive Team level

Experience coordinating Board meetings and governance-related activities

Advanced Microsoft Office skills, particularly Excel and PowerPoint

Strong reporting, analytical and document preparation skills

Exceptional attention to detail and organisational ability

Outstanding written and verbal communication skills

The ability to manage multiple competing priorities with confidence

High levels of discretion and professionalism

Experience using ERP and CRM systems such as Pronto and HubSpot (highly regarded)

A genuine interest in technology, automation and AI tools that improve efficiency and productivity

About us

At Riversands, we've built our reputation on quality, innovation and long-term relationships. With well-known brands serving the landscaping, construction and horticultural industries, we are a proudly Australian-owned business with a strong foundation and an ambitious future.

Work directly with a new CEO and engaged Leadership Team

Contribute to the next stage of growth and strategic development

Established and respected family-owned business

Friendly and welcoming team culture

Strong mix of experienced and recently appointed leaders

Well-equipped kitchen and workplace amenities

Great in-house IT support

Social events, celebrations and team gatherings

Opportunity for flexible work arrangements and occasional work-from-home