Executive Assistant to the Chief Executive Officer

Jesuit Social Services; Melbourne; Vor Ort; AUD 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Induction and Orientation program

Ongoing training and development

Employee assistance program

Generous leave

Salary packaging benefits

Zusammenfassung

Jesuit Social Services in Melbourne seeks an Executive Assistant to the CEO to provide high-level executive support, ensuring the CEO’s time is used effectively and leadership responsibilities are fulfilled.

You will manage the CEO’s diary, inbox, correspondence, records and travel, liaising with internal and external stakeholders, exercising discretion, and ensuring coordinated workflows across the organisation.

Qualifikationen

• Substantial experience providing high-level executive assistance to a CEO or senior leader.
• Excellent time-management and organisational skills with ability to prioritise and meet deadlines.
• Drafting and proofreading professional emails and correspondence with precision.
• Sound judgement, diplomacy and discretion handling sensitive information.
• Advanced Microsoft 365 and digital literacy with strong stakeholder-management.
• Ability to work collaboratively and independently, taking initiative.

Aufgaben

• Manage the CEO’s diary, inbox, correspondence, records, meetings and travel.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate workflows and ensure timely follow-through across the organisation.

Kenntnisse

Executive support

Diary management

Stakeholder management

Microsoft 365

Communication

Discretion

Ausbildung

Bachelor's degree in business/administration

Tools

Microsoft 365 suite

Jobbeschreibung

Executive Assistant to the Chief Executive Officer

Jesuit Social Services is a social change organisation working to build a just society where all people can live to their full potential. We reflect on the critical factors shaping our contemporary world; the social, political and economic contexts, and we adapt our practice to work with those most in need.

Since 1977, Jesuit Social Services has provided services to some of the most disadvantaged in our community.

We place a high priority on advocacy and are a leader in policy development and research.

What Jesuit Social Services can offer you:

• An organisation that lives its values, through its day to day work
• A welcoming and supportive relational environment
• A comprehensive Induction and Orientation program
• Ongoing training and development related to your role
• Employee assistance program
• A competitive salary plus salary packaging benefits
• Generous leave

Executive Assistant to the CEO

For nearly 50 years, Jesuit Social Services has stood in solidarity with people and communities where the need is greatest. This includes those impacted by social, economic and ecological injustices.

In our work we see first hand the impacts of persistent and entrenched disadvantage; the isolation and exclusion of vulnerable people and groups; unacceptable levels of homelessness, mental illness, and imprisonment; and disengagement from education and employment. We continuously seek out new ways of thinking and operating – our business is to find solutions.

The Executive Assistant to the CEO supports our work by providing high-quality and reliable executive support so that CEO uses her time effectively and fulfils her leadership responsibilities.

We are seeking an individual with experience providing high-level executive assistance to a CEO or senior executive leader. This role will suit someone comfortable working in a complex and fast paced environment, who is highly organised and can proactively manage the CEO’s diary, inbox, correspondence, records, meetings and travel.

As a key member of the Office of the CEO, you will be a professional and responsive point of contact for internal and external stakeholders, exercise sound judgement and discretion, and work collaboratively with colleagues to maintain coordinated workflows and effective support for the CEO.

Attractive salary and salary packaging is offered together with ongoing professional and career development. This is a full-time position based in Richmond, with travel to other Jesuit Social Services locations as required.

About the Office of the CEO

The Office of the CEO supports the CEO to provide effective organisational leadership, maintain clear governance and decision-making processes, and coordinate work that advances Jesuit Social Services’ strategic priorities. Key areas of support include:

• Supporting disciplined planning, timely information flows, Board reporting and key executive and leadership forums.
• Coordinating the CEO’s diary, inbox, correspondence, records, meetings, travel and stakeholder commitments.
• Ensuring effective follow-through across the organisation and supporting strategic projects and new initiatives led by the CEO.
• Supporting the CEO’s engagement with the Australian Jesuit Province, the Jesuit Conference of Asia Pacific and other priority stakeholders.

What we are seeking

This role will suit a candidate with the following skills and experience:

• Substantial experience providing high-level executive assistance to a CEO, organisational leader or other senior executive in a diverse, fast-paced environment.
• Highly developed organisational and time-management skills, with demonstrated ability to anticipate needs, manage competing priorities and meet deadlines with limited supervision.
• Excellent written and verbal communication skills, including experience drafting and proofreading professional emails and correspondence.
• Sound judgement, initiative, diplomacy and discretion, with the ability to handle sensitive and confidential information appropriately.
• Advanced Microsoft 365 and digital literacy, strong stakeholder-management skills,
• Demonstrated capacity to work collaboratively and independently, take initiative and follow matters through to completion.
• A relevant tertiary qualification and/or equivalent executive support or business administration experience is required.
• The ability to conduct oneself and undertake role responsibilities in a way that reflects and upholds the organisation’s identity and ethos

Jesuit Social Services is an Equal Opportunity Employer, committed to providing a working environment that embraces and values diversity and inclusion. We celebrate and welcome all people regardless of ethnicity, cultural background, age, gender, sexuality, disability or religious affiliation.

We strongly encourage applications from all community members including Aboriginal and Torres Strait Islander people, members of the LGBTIQA+ community, people with a disability, people of culturally diverse backgrounds and working parents.

Jesuit Social Services is a Child Safe organisation and is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to appointment.