Executive Assistant to Senior Property Manager

Strzelecki Holdings Pty Ltd; Perth; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary package

Professional development

Work-life balance

Job summary

Strzelecki Holdings Pty Ltd is seeking an Executive Assistant to Senior Property Manager to join our Morley, WA team on-site. In this full-time role you will provide high-level administrative and secretarial support to the Senior Property Manager, manage calendars, coordinate meetings, and handle sensitive communications to keep the property management function running smoothly.

You will liaise with internal departments, contractors and regulatory bodies, prepare briefing materials and reports,

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior management.
• Strong organisational and time management skills with ability to prioritise tasks.
• Excellent written and verbal communication and discretion with sensitive information.
• Experience in property management or real estate environment is advantageous.

Responsibilities

• Managing the Senior Property Manager's calendar, scheduling appointments and meetings with stakeholders.
• Preparing briefing materials, reports and presentations for senior management.
• Handling confidential correspondence and ensuring follow-up and distribution.
• Coordinating property-related documentation, contracts and compliance materials.
• Supporting property inspections, tenant communications and facility management matters.
• Liaising with internal departments and external parties including contractors and regulatory bodies.
• Managing databases and filing systems for property records.
• Assisting with financial reports and budget-related documentation.
• Handling administrative projects and special assignments as required.

Skills

Calendar management

Executive support

Communication skills

Discretion confidentiality

MS Office Suite

Tools

Microsoft Office Suite

Scheduling software

Database management software

Job description

Executive Assistant to Senior Property Manager

About the role

Strzelecki Holdings Pty Ltd is seeking an Executive Assistant to Senior Property Manager to join our team in various locations including Sorrento and Morley, WA. This is a full-time position offering an exciting opportunity to provide high-level administrative and secretarial support to our Senior Property Manager. You will be instrumental in ensuring the smooth operation of the property management function, managing calendars, coordinating meetings, and handling sensitive communications. This role is based on-site in Morley and offers the chance to work in a fast-paced, professional environment where your organisational skills and attention to detail will be highly valued.

Key responsibilities

• Managing the Senior Property Manager's calendar, scheduling appointments, meetings and conferences with internal and external stakeholders
• Preparing and maintaining comprehensive briefing materials, reports and presentations for senior management
• Handling confidential correspondence and ensuring appropriate follow-up and distribution
• Coordinating property-related documentation, contracts and compliance materials
• Providing support for property inspections, tenant communications and facility management matters
• Liaising with internal departments and external parties including contractors, vendors and regulatory bodies
• Managing databases and filing systems for property records and documentation
• Supporting the preparation of financial reports and budget-related documentation
• Handling administrative projects and special assignments as required

What we're looking for

• Proven experience as an Executive Assistant, Personal Assistant or similar secretarial role, ideally supporting senior-level management
• Strong organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines
• Excellent written and verbal communication skills with a professional demeanour
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and database management software
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong interpersonal skills with the ability to build effective working relationships across all levels
• Attention to detail and commitment to accuracy in all tasks
• Proactive approach with the ability to work independently and use own initiative
• Experience in a property management or real estate environment is advantageous
• Willingness to support the team and adapt to changing priorities

What we offer

Strzelecki Holdings Pty Ltd is committed to supporting the professional development and wellbeing of our team members. We offer a competitive salary package reflective of your experience and qualifications. This role provides the opportunity to work in a collaborative, supportive environment where your contributions are valued and recognised. We encourage a positive work culture that promotes work-life balance and personal growth. Additionally, you will have the opportunity to develop your skills working alongside senior property management professionals and gain exposure to a diverse range of property management operations.