Executive Assistant to General Manager - Property

EquitiFund; Cleveland; On-site; AUD 48,000 - 62,000; Part time

Benefits offered by this job

Part-time hours

Office-based role in Raby Bay

Supportive team culture

Competitive part-time salary

Job summary

Equitifund Group is seeking an Executive Assistant to support our General Manager - Property from our Raby Bay office in Queensland. This part-time role runs weekdays 9:30am to 2:30pm, five days a week, helping keep the property portfolio on track.

You will manage the GM's diary, coordinate travel, draft documents, and liaise with tenants, contractors and managers. The ideal candidate is proactive, detail-focused and able to work independently in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant or similar senior administrative role.
• Experience in property/real estate is valued but not essential.
• Excellent written and verbal communication skills.
• Strong organisational skills with ability to prioritise.
• High level of discretion and professionalism handling confidential information.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proactive attitude and strong attention to detail; able to work independently.

Responsibilities

• Manage the General Manager's diary, appointments, and meeting schedules.
• Coordinate travel arrangements and prepare itineraries as required.
• Draft, proofread, and manage correspondence, reports, and presentations.
• Act as first point of contact for stakeholders including tenants, contractors, and property managers.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Assist with property documents, contracts and approvals.
• Organise and maintain filing systems, records and databases.
• Support GM with ad hoc administrative projects and tasks.
• Liaise with other departments to ensure smooth communication and workflow.

Skills

Diary management

Travel coordination

Stakeholder communication

Organisational skills

Discretion

Attention to detail

Independent working

Tools

Microsoft Office

Job description

Executive Assistant to General Manager - Property

Equitifund Group is an Australian company in property and investment, with its QLD office in Raby Bay, QLD. The company is known for its collaborative culture and hands‑on approach to managing its portfolio. We're looking for an organised, proactive Executive Assistant to support our General Manager - Property and help keep our office running smoothly.

About Us

Equitifund Group is an Australian company in property and investment, with its QLD office in Raby Bay, QLD. The company is known for its collaborative culture and hands‑on approach to managing its portfolio. We're looking for an organised, proactive Executive Assistant to support our General Manager - Property and help keep our office running smoothly.

About the Role

This is a part‑time opportunity for an experienced Executive Assistant to provide high‑level administrative and organisational support to our General Manager - Property. Working from our Raby Bay office five days a week, you'll be the right hand to a busy executive, helping manage their time, communications, and the day‑to‑day operations that keep our property portfolio on track.

This role would suit someone who thrives in a fast‑paced environment, enjoys variety, and takes pride in anticipating what's needed before being asked.

Key Responsibilities

• Manage the General Manager's diary, appointments, and meeting schedules

• Coordinate travel arrangements and prepare itineraries as required

• Draft, proofread, and manage correspondence, reports, and presentations

• Act as a first point of contact for internal and external stakeholders, including tenants, contractors, and property managers

• Prepare agendas, minutes, and follow‑up actions for meetings

• Assist with coordinating property‑related documentation, contracts, and approvals

• Organise and maintain filing systems, records, and databases

• Support the General Manager with ad hoc administrative projects and tasks

• Liaise with other departments to ensure smooth communication and workflow

About You

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative support role

• Experience within the property, real estate, or related industry is highly regarded, though not essential

• Excellent written and verbal communication skills

• Strong organisational skills with the ability to prioritise and manage competing demands

• High level of discretion and professionalism when handling confidential information

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• A proactive, can-do attitude and strong attention to detail

• Ability to work independently and use sound judgement

What's on Offer

• Part‑time hours to suit work‑life balance: weekdays, 9:30am - 2:30pm

• Supportive and collaborative team environment

• Competitive part‑time salary, commensurate with experience