Executive Assistant to Senior Leaders & Strategy Initiatives

Heidrick & Struggles; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Heidrick & Struggles Melbourne seeks an Executive Assistant to provide proactive, high-quality administrative support to senior leaders from the Melbourne office at 101 Collins Street. The role focuses on client delivery, business development, and firm initiatives in a collaborative, high-performing team.

You will coordinate schedules, travel, events and documentation, maintain client data in CRM, and ensure confidentiality and professional presentation across PowerPoint, Word, Excel and Outlook.

Qualifications

• High-level executive and business support experience.
• Customer-facing role supporting senior leaders.
• Experience coordinating meetings, travel and events.

Responsibilities

• Manage schedules, communications, client engagement activities and admin processes.
• Coordinate meetings, travel, documentation and expenses; prioritise leadership needs.
• Build strong relationships with internal and external stakeholders.

Skills

Organisation & time management

Discretion & confidentiality

Stakeholder management

Proactive problem solving

Tools

Salesforce

Box

Outlook

Microsoft Office

PeopleSoft

Job description

Heidrick & Struggles Melbourne seeks an Executive Assistant to provide proactive, high-quality administrative support to senior leaders from the Melbourne office at 101 Collins Street. The role focuses on client delivery, business development, and firm initiatives in a collaborative, high-performing team.

You will coordinate schedules, travel, events and documentation, maintain client data in CRM, and ensure confidentiality and professional presentation across PowerPoint, Word, Excel and Outlook.