Executive Assistant & Strategic Projects Partner

Publicis Groupe ANZ; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Wholeself wellbeing program

Publicis Liberté flexibility

Global Marcel AI platform access

Extensive Learning & Development

Job summary

Publicis Groupe ANZ is seeking a proactive Executive Assistant to support the CEO and ELT in Melbourne, coordinating complex diaries, travel, and leadership initiatives. The role spans project coordination, events, and marketing support, offering exposure across agency brands and client programs.

You will partner with senior leaders, manage multiple priorities, and drive continuous improvement through new tools and streamlined processes in a fast-paced environment.

Qualifications

• 5+ years as an Executive Assistant, Project Coordinator, or Administrative Assistant within media or fast-paced environments.
• Experience in modern matrix organisations is beneficial, but capability and curiosity matter most.
• Exposure to project management; you are organized, proactive, and can manage multiple priorities.
• Proficient in Microsoft applications (Word, Excel, PPT, Teams).
• Technology proficiency with productivity tools, software, and digital platforms.
• Excellent written and verbal communication; able to work with senior leaders and stakeholders.
• Solutions-focused mindset, anticipation of needs, discretion and attention to detail.

Responsibilities

• Proactively manage complex diaries, meetings, and travel for the CEO and ELT as required.
• Coordinate senior leadership meetings: agendas, materials, actions, and follow-ups.
• Prepare and quality-check presentations, reports, and new business materials.
• Manage expenses, invoices, approvals, and other operational processes with discretion.
• Coordinate multiple projects and initiatives including agency events and internal programs.
• Set up project structures with timelines, owners, and checkpoints to move ideas to execution.
• Bring discipline to complex workstreams and help leaders stay focused on priorities.
• Support leadership offsites, client events, media upfronts, and agency gatherings.
• Assist with new business and marketing activities and RFP coordination.
• Collaborate with senior stakeholders, media partners, and clients on meetings and communications.
• Maintain relationships across Starcom and Publicis Groupe network; explore new tools to improve efficiency.
• Look for opportunities to streamline processes and reduce friction; assist with content across digital platforms.

Skills

Executive Assistant

Project Coordination

Administrative Support

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Publicis Groupe ANZ is seeking a proactive Executive Assistant to support the CEO and ELT in Melbourne, coordinating complex diaries, travel, and leadership initiatives. The role spans project coordination, events, and marketing support, offering exposure across agency brands and client programs.

You will partner with senior leaders, manage multiple priorities, and drive continuous improvement through new tools and streamlined processes in a fast-paced environment.