Executive Assistant to Partners | Scheduling & Events

SmartRecruiters, Inc.; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Professional Development

Flexibility

Career Growth

Leave options

Culture & Connection

Family Support

Health & Wellbeing

Job summary

KordaMentha in Melbourne is seeking an Experienced Executive Assistant to provide proactive, high‑quality support to four Partners and the broader service line. You will manage complex diaries, coordinate meetings with senior stakeholders, arrange domestic and international travel, and handle expenses, while fostering smooth operation across the firm.

You'll join a collaborative, client‑facing culture that values discretion, initiative and relationship building.

Qualifications

• Experience in an Executive Assistant, senior administration or similar business support role.
• Experience supporting Partners or multiple senior stakeholders.
• Experience in professional services or a corporate environment.
• Strong diary, meeting and travel coordination capabilities.
• Demonstrated event management experience with guest lists and logistics.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to quality work.
• Advanced proficiency in Outlook, Word, PowerPoint and Excel.
• Comfort with CRM platforms, SharePoint and virtual meeting tools.
• Ability to handle sensitive information confidentially.

Responsibilities

• Providing proactive, end-to-end executive support to senior leaders.
• Managing complex and frequently changing diaries and scheduling conflicts.
• Coordinating meetings involving senior internal and external stakeholders.
• Preparing agendas, presentations, reports and other professional materials.
• Arranging domestic and international travel, including itineraries.
• Preparing and processing expenses accurately and within timeframes.
• Monitoring correspondence and outstanding actions to keep priorities on track.
• Coordinating client functions, team events and other business activities.
• Managing event logistics including invitations, venues and catering.
• Maintaining accurate team resources and administrative records.
• Identifying opportunities to improve administrative processes.

Skills

Executive support

Stakeholder management

Diary coordination

Travel coordination

Event management

Attention to detail

Communication skills

Autonomy

Tools

Outlook

Word

PowerPoint

Excel

CRM platforms

SharePoint

Virtual meeting tools

Job description

KordaMentha in Melbourne is seeking an Experienced Executive Assistant to provide proactive, high‑quality support to four Partners and the broader service line. You will manage complex diaries, coordinate meetings with senior stakeholders, arrange domestic and international travel, and handle expenses, while fostering smooth operation across the firm.

You'll join a collaborative, client‑facing culture that values discretion, initiative and relationship building.