Executive Assistant

SmartRecruiters, Inc.; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Professional Development

Flexibility

Career Growth

Leave options

Culture & Connection

Family Support

Health & Wellbeing

Job summary

KordaMentha in Melbourne is seeking an Experienced Executive Assistant to provide proactive, high‑quality support to four Partners and the broader service line. You will manage complex diaries, coordinate meetings with senior stakeholders, arrange domestic and international travel, and handle expenses, while fostering smooth operation across the firm.

You'll join a collaborative, client‑facing culture that values discretion, initiative and relationship building.

Qualifications

• Experience in an Executive Assistant, senior administration or similar business support role.
• Experience supporting Partners or multiple senior stakeholders.
• Experience in professional services or a corporate environment.
• Strong diary, meeting and travel coordination capabilities.
• Demonstrated event management experience with guest lists and logistics.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to quality work.
• Advanced proficiency in Outlook, Word, PowerPoint and Excel.
• Comfort with CRM platforms, SharePoint and virtual meeting tools.
• Ability to handle sensitive information confidentially.

Responsibilities

• Providing proactive, end-to-end executive support to senior leaders.
• Managing complex and frequently changing diaries and scheduling conflicts.
• Coordinating meetings involving senior internal and external stakeholders.
• Preparing agendas, presentations, reports and other professional materials.
• Arranging domestic and international travel, including itineraries.
• Preparing and processing expenses accurately and within timeframes.
• Monitoring correspondence and outstanding actions to keep priorities on track.
• Coordinating client functions, team events and other business activities.
• Managing event logistics including invitations, venues and catering.
• Maintaining accurate team resources and administrative records.
• Identifying opportunities to improve administrative processes.

Skills

Executive support

Stakeholder management

Diary coordination

Travel coordination

Event management

Attention to detail

Communication skills

Autonomy

Tools

Outlook

Word

PowerPoint

Excel

CRM platforms

SharePoint

Virtual meeting tools

Job description

For more than 20 years, KordaMentha has supported businesses through some of their most complex matters and opportunities. Founder owned and led; we are an advisory firm that helps corporations, financiers, lawyers, privateinvestorsand government clients to grow, protect and recover value.

That's what we do, butit’show we do this that makes us who we are.

Proudly independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Ourtrack recordshows that we help navigate the best path forward in challenging times, and do so across cities,regionsand territories.

In the most stressful or demanding environments, we continue to drive change where it really counts.

Job Description

About the role:

As an Executive Assistant at KordaMentha, you will provide proactive and high-quality support to four Partners as well as a wider service line. Your key responsibilities will include complex diary management, meeting coordination, travel arrangements, expense management and day-to-day executive support.

You will also play an important role in coordinating client networking functions and internal team events, managing communications and supporting broader operational activities. Working closely with the Office Support team and colleagues across the firm, you will help ensure priorities are effectively coordinated and the team operates smoothly.

This is a varied and hands-on opportunity for an experienced Executive Assistant who enjoys building trusted relationships, managing competing priorities and contributing to a supportive and collaborative workplace.

Key responsibilities:

• Providing proactive, end-to-end executive support to senior leaders.
• Managing complex and frequently changing diaries, meeting requests and scheduling conflicts.
• Coordinating meetings involving senior internal and external stakeholders.
• Preparing agendas, presentations, reports, correspondence and other professional business materials.
• Arranging domestic and international travel, including flights, accommodation, transport and itineraries.
• Preparing and processing expenses accurately and within required timeframes.
• Monitoring correspondence, requests and outstanding actions to help keep priorities on track.
• Coordinating client functions, networking opportunities, team events and other business activities.
• Managing event logistics, including invitations, guest lists, venues, catering, technology and supporting materials.
• Maintaining accurate team resources, shared information and administrative records.
• Identifying practical opportunities to improve administrative processes and team workflows.

Qualifications

You are an organised, dependable and proactive professional who takes ownership of your work and follows activities through to completion. You exercise sound judgement, communicate confidently and understand the importance of discretion when supporting senior stakeholders.

You will bring:

• Previous experience in an Executive Assistant, senior administration or comparable business support role.
• Experience supporting Partners, executives or multiple senior stakeholders.
• Previous experience within professional services or a corporate environment.
• Strong diary, meeting and travel coordination capability.
• Demonstrated event management experience, including coordinating guest lists, suppliers and event logistics.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to producing accurate, high-quality work.
• Advanced proficiency in Outlook, Word, PowerPoint and Excel.
• Confidence using business systems such as CRM platforms, SharePoint and virtual meeting tools.
• The ability to manage sensitive and confidential information professionally.
• A proactive and adaptable approach to changing priorities.
• Strong relationship-building and stakeholder management skills.
• The ability to work autonomously while contributing positively to a collaborative team.

Additional Information

Join KordaMentha - Build your future, shape ours

We don't just hire talent; we invest in it - with support that accelerates your success in every way

Why Join Us?

• Professional Development:Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors - build your brand, expand your network, and gain strategic insights from senior leaders
• Flexibility:We champion work/life integration with options that fit your lifestyle.
• Career Growth:Merit-based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects.
• Leave That Works for You:Buy extra leave and access volunteer, parental leave and career break options.
• Culture & Connection:Social events, cultural celebrations, be part of our diversity and inclusion program, KMConnect
• Family Support:Flexible parental leave, return-to-work support.
• Health & Wellbeing:Inclusive wellness initiatives and confidential and industry leading EAP for you and your family.

This isn't just a job - it's a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated.Ready to shape your future with us?