Senior Executive Assistant to College Leadership

Newcastle; Newcastle; Hybrid; AUD 97,000 - 107,000; Full time

Benefits offered by this job

17% superannuation

Annual leave loading

Health and lifestyle discounts

Job summary

The University of Newcastle is seeking an Executive Assistant to support the Pro Vice-Chancellor and College General Manager. This full-time role at Callaghan Campus offers a dynamic environment with opportunities to influence college operations, coordinate executive engagements, and contribute to strategic initiatives.

You will manage the executive diary, prepare briefing materials, and collaborate across the College leadership team to drive efficient workflows and impactful results.

Qualifications

• Experience delivering executive-level support in a large, complex environment.
• Ability to prioritise and manage multiple tasks and deadlines.
• Strong written and verbal communication with discretion and confidentiality.

Responsibilities

• Manage a complex executive diary, coordinating meetings, priorities and commitments.
• Prepare high-quality reports, presentations, correspondence, submissions and briefing materials.
• Conduct research, analyse information and compile insights to support planning and decision-making.
• Coordinate meetings, prepare agendas, record minutes and ensure timely follow-up of actions.
• Support the Pro Vice-Chancellor by preparing documentation and background information for meetings, events and key engagements.
• Build and maintain strong relationships with internal and external stakeholders.
• Coordinate visiting delegations, events and executive-level activities.
• Contribute to projects, process improvements and initiatives that support College objectives.

Skills

Diary management

Report preparation

Research

Stakeholder management

Job description

The University of Newcastle is seeking an Executive Assistant to support the Pro Vice-Chancellor and College General Manager. This full-time role at Callaghan Campus offers a dynamic environment with opportunities to influence college operations, coordinate executive engagements, and contribute to strategic initiatives.

You will manage the executive diary, prepare briefing materials, and collaborate across the College leadership team to drive efficient workflows and impactful results.