Care Hub Administrator — 12-Week Temp

Austcorp Executive; Maitland; On-site; AUD 97,000 - 107,000; Full time

Job summary

AustCorp Executive is seeking an Executive Assistant to support the Pro Vice-Chancellor and College General Manager at the University of Newcastle. You will manage complex priorities, coordinate key activities and drive efficient information flow across the College leadership team.

This HEW 6, full-time role located at Callaghan Campus offers diverse, impactful work with senior leaders, ongoing opportunities to improve processes and strong stakeholder engagement.

Qualifications

• Experience supporting senior leadership and managing complex diaries.
• Ability to coordinate meetings, prepare briefs and summaries.
• Strong written and verbal communication with gatekeeping skills.

Responsibilities

• Manage a complex executive diary and coordinate meetings and priorities.
• Prepare high-quality reports, presentations, submissions and briefing materials.
• Conduct research and compile insights to support planning and decisions.
• Record minutes, prepare agendas and follow up actions timely.
• Support meetings with background documentation and information flow.
• Build relationships with internal and external stakeholders.
• Coordinate delegations, events and executive activities.
• Contribute to projects and process improvements across the Office.

Skills

Diary management

Stakeholder relations

Meeting coordination

Reporting briefing

Tools

Microsoft Office

Job description

In the role of Executive Assistant, you will be a trusted partner to the Pro Vice-Chancellor and College General Manager, providing exceptional executive support and helping drive the day-to-day operations of the College leadership team. Combining strong organisational skills with initiative and sound judgement, you will manage executive priorities, coordinate key activities and engagements, and contribute to projects and initiatives that support the College's strategic objectives.

This is a rewarding opportunity for a proactive professional who enjoys building relationships, improving processes, and working closely with senior leaders in a role that offers variety, challenge and impact.

In this role you will:

• Manage a complex executive diary, coordinating meetings, priorities and commitments.
• Prepare high-quality reports, presentations, correspondence, submissions and briefing materials.
• Conduct research, analyse information and compile insights to support planning and decision-making.
• Coordinate meetings, prepare agendas, record minutes and ensure timely follow-up of actions.
• Support the Pro Vice-Chancellor by preparing documentation and background information for meetings, events and key engagements, while facilitating effective information flow across the College and University.
• Build and maintain strong relationships with internal and external stakeholders.
• Coordinate visiting delegations, events and executive-level activities.
• Contribute to projects, process improvements and initiatives that support College objectives.
• Develop and maintain efficient systems, processes and workflows to support the effective operation of the Office of the Pro Vice-Chancellor.

This ongoing HEW 6 position is full time and will be located at the Callaghan Campus (Awabakal land).

Benefits

These include:

• Remuneration for this position is Higher Education Worker Level 6 ($97,217 to $107,268) + 17% superannuation and is commensurate with skills and experience.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Health, wellbeing and lifestyle benefits including discounts on private health insurance, gym memberships, software, travel and more.

Location

Callaghan Campus, Maitland.

Contract type and working hours

Full time.

About the University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

About the Unit

The College of Engineering, Science and Environment (CESE) brings together expertise in engineering, environment and the sciences to deliver life ready graduates and transformative solutions to our region and world. The College strives for excellence, innovation and equity in teaching, education, research and partnerships offering a diverse array of programs across the key areas of architecture, construction, engineering, information technology, cyber security, disaster risk and resilience, data science, science, mathematics, psychology, sport and exercise, environmental science, food and nutrition, marine science and development studies.