Principals Assistant / Receptionist

Ohana College; Brisbane; Presencial; AUD 50.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Salary packaging

Employee Assistance Program (EAP)

Fitness Passport

Community contribution opportunities

Descripción de la vacante

Ohana for Youth in Brisbane is seeking an experienced administrator to support the Principal and provide reception services in a term-time role (38 hours/week, 41 weeks/year).

The successful candidate will manage the Principal's calendar, prepare reports, coordinate governance documentation, assist with school events and student administration, and maintain records across the college. Proficiency in MS Office and TASS is desirable.

Formación

• Experience in an administrative or educational setting.
• Experience providing executive-level administrative support.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail.
• Confidence using Microsoft Office and Google Suite.
• Initiative, adaptability and practical problem-solving skills.
• Ability to build positive relationships with staff, students, families and external stakeholders.
• Commitment to fostering a safe, inclusive and supportive school environment.

Responsabilidades

• Managing the Principal’s calendar, appointments, meetings and scheduling priorities.
• Preparing reports, presentations, correspondence, briefing documents and confidential communications.
• Supporting School Committee meetings, including preparing agendas, collating documentation and taking accurate minutes.
• Assisting with governance, compliance reporting and coordination between the Principal, Board and Executive Team.
• Coordinating school events, parent meetings, workshops and community activities.
• Providing professional reception services and responding to phone, email and visitor enquiries.
• Maintaining student attendance information, student and family records, and relevant administration systems, including TASS.
• Assisting with enrolment enquiries, student ID cards, excursions, school communications and general office administration.
• Maintaining accurate records, filing systems, calendars and office resources.

Conocimientos

Administrative support

Education setting

Time management

Communication

Attention to detail

MS Office

Google Suite

Problem solving

Relationship building

Safety & inclusion

Educación

Diploma or Bachelor's Degree

Herramientas

TASS

Descripción del empleo

Ohana for Youth is a not-for-profit organisation dedicated to supporting young people through education, wellbeing and individualised support. Through our network of schools and educational programs, we work to create inclusive, supportive environments where young people can reconnect with learning, build confidence and develop the skills they need to achieve their potential.

Our organisation encompasses Arcadia College, Arcadia Distance Education, Ohana College, Ohana Academy Logan and Ohana Academy Cairns. Each school and program provides tailored educational opportunities to meet the diverse needs of young people, with a shared commitment to student engagement, wellbeing, inclusion and positive outcomes.

Whether working in teaching, student support, wellbeing, administration, technology or leadership, our staff play an important role in creating environments where young people feel safe, valued and supported to succeed.

Why Join Ohana for Youth?

About Ohana for Youth

Ohana for Youth is a not-for-profit organisation dedicated to supporting young people through education, wellbeing and individualised support. Through our network of schools and educational programs, we work to create inclusive, supportive environments where young people can reconnect with learning, build confidence and develop the skills they need to achieve their potential.

Our organisation encompasses Arcadia College, Arcadia Distance Education, Ohana College, Ohana Academy Logan and Ohana Academy Cairns. Each school and program provides tailored educational opportunities to meet the diverse needs of young people, with a shared commitment to student engagement, wellbeing, inclusion and positive outcomes.

Whether working in teaching, student support, wellbeing, administration, technology or leadership, our staff play an important role in creating environments where young people feel safe, valued and supported to succeed.

Why Join Ohana for Youth?

Joining Ohana for Youth means becoming part of a purpose-driven organisation where your work can make a meaningful difference in the lives of young people. We value collaboration, compassion, professional growth and the contribution every team member makes to our schools and communities.

Depending on the position and employment arrangements, benefits may include:

• Salary packaging through our not-for-profit status, including access to eligible benefits through SPA.

• Employee Assistance Program (EAP) to support employee wellbeing.

• Fitness Passport to support health and fitness.

• Opportunities to contribute to a collaborative team focused on improving educational and wellbeing outcomes for young people.

• The opportunity to make a meaningful contribution within a supportive, student-centred organisation.

Our Commitment to Child Safety

Ohana for Youth is committed to providing safe, supportive and inclusive environments for every young person in our care. We maintain a strong focus on child safety, wellbeing and safeguarding, and expect all employees to uphold professional boundaries, follow organisational policies and contribute to a culture where young people are protected, respected and heard.

All applicants must be willing to comply with relevant child safety requirements, including holding and maintaining a valid Blue Card where required for the position. Additional screening, registrations or checks may apply depending on the role.

Reporting directly to the Principal, the Principal’s Assistant / Receptionist provides approximately 70% executive and administrative support and 30% reception and general administration support. This is a term time position, 38 hours per week for 41 weeks per year,

The successful applicant will help manage the Principal’s administrative priorities, coordinate meetings and governance documentation, support school events and projects, and maintain effective communication across the College. The role also provides professional reception services and assists with student administration, records management and general office operations.

Key responsibilities include:

• Managing the Principal’s calendar, appointments, meetings and scheduling priorities.

• Preparing reports, presentations, correspondence, briefing documents and confidential communications.

• Supporting School Committee meetings, including preparing agendas, collating documentation and taking accurate minutes.

• Assisting with governance, compliance reporting and coordination between the Principal, Board and Executive Team.

• Coordinating school events, parent meetings, workshops and community activities.

• Providing professional reception services and responding to phone, email and visitor enquiries.

• Maintaining student attendance information, student and family records, and relevant administration systems, including TASS.

• Assisting with enrolment enquiries, student ID cards, excursions, school communications and general office administration.

• Maintaining accurate records, filing systems, calendars and office resources.

Desired Skills and Experience

The ideal candidate will be a capable and adaptable administrator who can manage competing priorities, exercise sound judgement and maintain the highest standards of professionalism and confidentiality.

You will bring:

• Experience in an administrative or educational setting, preferably within a school.

• Experience providing executive-level administrative support, highly desirable.

• Strong organisational and time-management skills, with the ability to manage competing deadlines.

• Excellent written and verbal communication skills.

• High attention to detail and a commitment to accurate recordkeeping.

• Confidence using Microsoft Office and Google Suite, with competency in TASS desirable.

• Initiative, adaptability and practical problem-solving skills.

• The ability to build positive relationships with staff, students, families and external stakeholders.

• A commitment to fostering a safe, inclusive and supportive school environment.

Mandatory requirements:

• A current and valid Paid Working with Children Blue Card.

• A current Queensland Driver’s Licence.

• No adverse findings resulting from Australian Federal Police checks.

• Demonstrated ability to communicate effectively with diverse stakeholders.

A Diploma or Bachelors Degree in a relevant field will be highly regarded.

Our Commitment to Child Safety

Ohana for Youth is committed to promoting a safe, inclusive and culturally responsive environment for all students, with their safety and wellbeing prioritised in every aspect of our operations. We recognise our duty of care to children and young people and expect all employees to uphold our child safety responsibilities, maintain professional boundaries and contribute to a culture where every student is respected and protected.

All applicants must be willing to meet the organisation’s child safety, screening and compliance requirements.