Executive Assistant to Partners – Flexible Hours & Growth

Pitcher Partners; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Generous leave options

Mental health support

Onsite wellness activities

Free barista made coffee

WORK180 Endorsed Employer for AllWomen

Job summary

Pitcher Partners Melbourne is hiring an Executive Assistant to provide end-to-end administrative support for Corporate Finance Partners and the wider team. The role covers diary management, client documents, billing submissions, and event coordination, with some flexibility for part-time arrangements.

You’ll work closely with two Partners full time and four Partners part time, ensuring smooth operations and timely delivery of client commitments in a dynamic professional services environment.

Qualifications

• Experience as an Executive Assistant, ideally within a professional services environment.
• Experience with managing multiple stakeholders, prioritising tasks and process improvement.
• Highly competent in MS Office programs such as Excel, PowerPoint, Outlook and Word as well as experience with APS database and billings (or similar system).

Responsibilities

• Supporting and managing the requirements of the Partners as well as the wider Corporate Finance team.
• Maintaining regular communication with Partners to ensure key expectations and priorities are agreed.
• Supporting Partners to manage their time effectively, including diary management, flagging potential clashes, and the identification of issues and providing solutions.
• Organising regular team functions/events and fortnightly team meetings.
• Organising Partner/client boardroom meetings and lunches.
• Manage expenses and invoices within the required timeframes and identify and raise potential risks if timeframes cannot be met.
• Typing and formatting of all correspondence including general correspondence, client bills, proposals and presentations and ensuring firm standards are met.
• Supporting the team with accurate and timely submission of billings.
• Supporting the team with ad hoc administration tasks as required.

Skills

Executive Assistant

Stakeholder management

Process improvement

Tools

MS Office

APS database

Billing systems

Job description

Pitcher Partners Melbourne is hiring an Executive Assistant to provide end-to-end administrative support for Corporate Finance Partners and the wider team. The role covers diary management, client documents, billing submissions, and event coordination, with some flexibility for part-time arrangements.

You’ll work closely with two Partners full time and four Partners part time, ensuring smooth operations and timely delivery of client commitments in a dynamic professional services environment.