Executive Assistant

Pitcher Partners; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Generous leave options

Mental health support

Onsite wellness activities

Free barista made coffee

WORK180 Endorsed Employer for AllWomen

Job summary

Pitcher Partners Melbourne is hiring an Executive Assistant to provide end-to-end administrative support for Corporate Finance Partners and the wider team. The role covers diary management, client documents, billing submissions, and event coordination, with some flexibility for part-time arrangements.

You’ll work closely with two Partners full time and four Partners part time, ensuring smooth operations and timely delivery of client commitments in a dynamic professional services environment.

Qualifications

• Experience as an Executive Assistant, ideally within a professional services environment.
• Experience with managing multiple stakeholders, prioritising tasks and process improvement.
• Highly competent in MS Office programs such as Excel, PowerPoint, Outlook and Word as well as experience with APS database and billings (or similar system).

Responsibilities

• Supporting and managing the requirements of the Partners as well as the wider Corporate Finance team.
• Maintaining regular communication with Partners to ensure key expectations and priorities are agreed.
• Supporting Partners to manage their time effectively, including diary management, flagging potential clashes, and the identification of issues and providing solutions.
• Organising regular team functions/events and fortnightly team meetings.
• Organising Partner/client boardroom meetings and lunches.
• Manage expenses and invoices within the required timeframes and identify and raise potential risks if timeframes cannot be met.
• Typing and formatting of all correspondence including general correspondence, client bills, proposals and presentations and ensuring firm standards are met.
• Supporting the team with accurate and timely submission of billings.
• Supporting the team with ad hoc administration tasks as required.

Skills

Executive Assistant

Stakeholder management

Process improvement

Tools

MS Office

APS database

Billing systems

Job description

We’re a leading network of independent Australian accounting, audit and business advisory firms, working together to enable growth and ambition for our clients. And our people.

When you join Pitcher Partners, you’re joining a team with heart. We support each other. We learn together. We’re deliberate about fostering relationships that nurture and empower every individual.

And we’re excited by what’s possible. We know some of the best new ideas come in the form of curious, talented people we haven’t met yet. Perhaps you’re one of them.

About the team

As part of the leading Corporate Finance team in Melbourne’s middle market, you will support a team who provide independent and expert advice so that our clients can maximise their business potential and ensure positive outcomes from their transactions.

About the role

As an Executive Assistant, you will provide end-to-end administrative support for Corporate Finance Partners, 2 Partners full time and 4 Partners part time (2 days per week), and the wider Corporate Finance team. This includes diary management, preparation of presentations and client documents, client management, organisation of team events/activities and training as required and the submission of billings.

We will also consider a candidate on a part-time basis for this role.

Key responsibilities

• Supporting and managing the requirements of the Partners as well as the wider Corporate Finance team
• Maintaining regular communication with Partners to ensure key expectations and priorities are agreed
• Supporting Partners to manage their time effectively, including diary management, flagging potential clashes, and the identification of issues and providing solutions
• Organising regular team functions/events and fortnightly team meetings
• Organising Partner/client boardroom meetings and lunches
• Manage expenses and invoices within the required timeframes and identify and raise potential risks if timeframes cannot be met
• Typing and formatting of all correspondence including general correspondence, client bills, proposals and presentations and ensuring firm standards are met
• Supporting the team with accurate and timely submission of billings
• Supporting the team with ad hoc administration tasks as required

Who we’re after

Here are the some of the key qualifications, skills and personal attributes we’re looking for. If you tick most of the boxes, but not all – that’s ok! We’d still love for you to apply.

• Experience as an Executive Assistant, ideally within a professional services environment.
• Experience with managing multiple stakeholders, prioritising tasks and process improvement
• Highly competent in MS Office programs such as Excel, PowerPoint, Outlook and Word as well as experience with APS database and billings (or similar system)

Our commitment to you

At Pitcher Partners, we support you to lead your way with tailored development programs, study assistance, and secondment opportunities.

You can enjoy flexible work arrangements, generous leave options, and wellbeing initiatives including mental health support and onsite wellness activities.

Located right next door to Southern Cross Station, we offer a vibrant workplace with free barista made coffee and a culture that invests in your growth.

We’re proud to be a WORK180 Endorsed Employer for All Women. Earned through our continued commitment to the careers of women by offering benefits and policies that support diversity, equity and inclusion. Visit the Work180 Pitcher Partners Melbourne page to find out more.

Our process

The recruitment process usually includes a phone screen and two interviews. Our team will guide you through the process and provide all necessary information.

Actively improving diversity in our workforce is central to our purpose, we strongly encourage applications from under-represented backgrounds and groups.

We are committed to responding to every applicant as a 2025 Circle Back Initiative Employer.