Strategic Executive Assistant & Office Manager to Principal

Melbourne Archdiocese Catholic Schools Ltd; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

De La Salle College Malvern, part of Melbourne Archdiocese Catholic Schools Limited (MACS), seeks an experienced PA to the Principal to lead central administrative services and provide high-level executive support. This is a leadership role balancing office management, team coordination and governance tasks.

The role requires diary management, minute-taking, policy coordination and a proactive, student-centered approach within a Catholic education context.

Qualifications

• Proven experience in office management, executive assistance or a similar senior administrative role.
• Exceptional organisational, communication and stakeholder management skills.
• Strong minute-taking, document preparation and records management experience.
• Advanced Microsoft Office skills.
• A commitment to child safety and the values of Catholic education.
• Ability to build and maintain professional relationships with students, parents and colleagues.
• Skills to create an engaging learning environment that caters to diverse needs.

Responsibilities

• Lead the College Reception and Executive Support team.
• Manage office systems, administration processes and service standards.
• Provide confidential executive support to the Principal, including diary management, meeting coordination and minute-taking.
• Coordinate School Advisory Council administration and governance requirements.
• Manage College policies and procedures in line with MACS requirements and legislative obligations.
• Support a professional, welcoming and efficient College environment.

Skills

Office management

Executive assistance

Stakeholder management

Minute-taking

Document preparation

Records management

Microsoft Office

Child safety

Catholic education

Relationship building

Learning environment

Professional communication

Tools

Microsoft Office

Job description

De La Salle College Malvern, part of Melbourne Archdiocese Catholic Schools Limited (MACS), seeks an experienced PA to the Principal to lead central administrative services and provide high-level executive support. This is a leadership role balancing office management, team coordination and governance tasks.

The role requires diary management, minute-taking, policy coordination and a proactive, student-centered approach within a Catholic education context.